Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., in the amount of up to $500,000.00 each for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project.
The intent of the Request for Proposal was to award two contracts to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects and may also be used for other projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Construction Inspection & Materials Testing 2018 contracts. The project was formally advertised on the Vendor Services web site from March 2, 2018, to March 27, 2018. Eleven responses were received, ten of which were deemed responsive and were fully evaluated when the Evaluation Committee met on April 10, 2018. The following responses evaluated were from:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Prime Construction Management & Survey Columbus, OH Majority
CTL Engineering, Inc. Columbus, OH AS1
American Structurepoint, Inc. Columbus, OH Majority
Mannik & Smith Group, Inc. Columbus, OH Majority
Dynotec, Inc. Columbus, OH MBE
Hill International, Inc. Columbus, OH Majority
AECOM Technical Services, Inc. Columbus, OH Majority
Greenman-Pedersen, Inc. Dublin, OH Majority
True Inspection Services, LLC Urbana, OH MBR
Quality Control Inspection, Inc. Columbus, OH Majority
CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., received the highest scores by the evaluation committee and will be awarded the Construction Inspection & Materials Testing 2018 contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against either company.
2. CONTRACT COMPLIANCE
CTL Engineering, Inc.’s contract compliance number is CC80767-12828 and expires 8/3/2018. Prime Construction Management & Survey, Inc.’s contract compliance number is CC024771 and expires 4/2/2020.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund and Fund 5518, the Public Const Mgt & Insp Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and access to additional resources that are necessary to provide inspection expertise and various material testing.
Title
To appropriate funds within the Private Construction Inspection Fund and the Public Construction Management & Inspection Fund; to authorize the Director of Public Service to enter into a professional services contracts with CTL Engineering and Prime Construction Management & Survey for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project; to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and $500,000.00 from the Public Construction Management & Inspection Fund to pay for this contract; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project; and
WHEREAS, CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contracts with CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., for the provision of professional engineering consulting services described above in the amount of up to $500,000.00 each; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with CTL Engineering, Inc., and Prime Construction Management & Survey, Inc., in order to provide funding for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project so that access to additional resources that are necessary to provide inspection expertise and various material testing are available as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $500,000.00 is appropriated in Fund 2241 (Private Construction Inspection Fund) in Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services); and the sum of $500,000.00 is appropriated in Fund 5518 (Public Const Mgt & Insp), in Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with CTL Engineering, Inc. at 2860 Fisher Road, Columbus, Ohio, 43204, and Prime Construction Management & Survey, Inc. at 8415 Pulsar Place, Suite 300, Columbus, Ohio, 43240, for the Roadway Improvements - Construction Inspection & Materials Testing 2018 project in an amount up to $500,000.00 each.
SECTION 3. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services); and the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Public Const Mgt & Insp), Dept-Div 5912 (Division of Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.