Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Light Duty Trucks with George Byers Sons Inc. The Department of Finance and Management, Division of Fleet Management is the primary user of the Light Duty Trucks contract. The Light Duty Trucks contract is used to purchase F150, F350, F450 and Transit Connect vehicles. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional one year period. The Purchasing Office opened formal bids on April 19, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008791). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
George Byers Sons Inc CC# CC006008 expires 6/15/2019, All Items, $1.00
Department of Finance and Management Total Estimated Annual Expenditure: $2,500,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option ...
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