Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Automobiles (Police Pursuit vehicles) with ??Statewide Ford Lincoln Inc???. The Department of Public Safety, Division of Police is the primary user of the Automobiles (Police Pursuit vehicles) contract. The Automobiles (Police Pursuit vehicles) contract is used to purchase Police Pursuit vehicles. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional one year period. The Purchasing Office opened formal bids on April 19, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008369). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Statewide Ford Lincoln Inc. CC# CC006832 expires 4/20/2020, Items: 2 and 3, $1.00
Department of Finance and Management Total Estimated Annual Expenditure: $2,500,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (...
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