Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety, Division of Police, to enter into a contract for software maintenance and support services on TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,626.22 for the coverage term period from June 1, 2018 through May 31, 2019. This is the automated staffing system used by the Police identification unit and Communications personnel. The most recent contract for software maintenance and support was authorized by ordinance number 0644-2017 passed by City Council April 17, 2017 through PO063003.
The TeleStaff automated staffing software is a proprietary system from Kronos, Inc. As such, the City must purchase software maintenance and support from Kronos, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2016 ($16,592.47) and 2017 ($17,099.21) was expended by the Department of Technology for software maintenance and support services respectfully, for TeleStaff automated staffing software from Kronos, Inc. This year (2018), the cost is $17,626.22 for software and maintenance support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: Kronos, Inc. CC#: 04-2640942 Expiration Date: 01/07/2017
(DAX Vendor Account #: 000190)
Title
To authorize the Director of the Department of Technology to enter into a contract for software maintenance and support services on the TeleStaff automated staffing software from Kronos, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $17,626.22 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($17,626.22)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety to enter into contract for software and maintenance support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,626.22 for the coverage term period from June 1, 2018 through May 31, 2019; and
WHEREAS, this is the automated staffing system used by the Police identification unit and Communications personnel. The most recent contract for maintenance and support was authorized under ordinance number 0644-2017 passed April 17,2017, through PO063003; and
WHEREAS, the software is a proprietary system from Kronos, Inc., therefore this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Safety, in that it is immediately necessary to authorize the Director of the Department of Technology, to enter into a contract for software and maintenance support services for TeleStaff automated staffing software from Kronos, Inc. for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Director of the Department of Public Safety, is hereby authorized to enter into a contract for software and maintenance support services for TeleStaff automated staffing software from Kronos, Inc. at a cost of $17,626.22 for the coverage term period from June 1, 2018 through May 31, 2019.
SECTION 2. That the expenditure of $17,626.22 or so much thereof as may be needed is hereby authorized to expend from: (see attachment 1253-2018 EXP):
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS01 | Section 5: IT1215 {Police Division} | Amount $17,626.22
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor or ten days after passage if the Mayor neither approves or vetoes the same.