Explanation
Background: This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk, Clerk of Court ("Municipal Court Clerk”) to enter into contract with Genesys Telecommunications Laboratories, Inc. for the purchase of two Mediant 1000 B 4 Span VOIP Gateways and maintenance and support services for the Municipal Court Clerk’s Office Customer Interaction Center (“CIC”) phone system (“system”); and to authorize an expenditure of $24,449.78. The CIC phone system communicates with the e-filing system for the Municipal Court Clerk Case Management System.
The additional VOIP Gateways are necessary to maximize uptime/recovery in the event of a system failure, and to provide notification for court dates via automated phone calls.
Genesys Telecommunications Laboratories, Inc. is the proprietary source for our CIC phone system. The purchase from Genesys allows for seamless installation, as the hardware has already been tested and certified with the CIC System. It also provides faster turnaround in the event of hardware failure. Therefore, the Municipal Court Clerk, respectfully requests to waive the competitive bid provisions of Chapter 329, Columbus City Codes.
Emergency: Emergency declaration is requested for the continuity of the services for the CIC phone system for the Municipal Court.
Fiscal Impact: Funds totaling $24,449.780 are available within the Municipal Court Clerk Capital Improvement Fund.
Contract Compliance Number: 94-3120525; Expiration date: 01/25/2019
DAX Vendor Number: 020601
Contracts:
Ordinance: 2609-2017; PO091015, PO090491; $58,681.50
Ordinance: 0408-2018; $24,449.78
Title
To authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into a contract with Genesys Telecommunications Laboratories, Inc. for the provision of the VOIP Gateways and support services for the Municipal Court Clerk phone system; to waive the competitive bid provisions of Chapter 329, Columbus City Codes; to authorize the expenditure of $24,449.78 from the Municipal Court Clerk Capital Improvement funds; and to declare an emergency. ($24,449.78)
Body
WHEREAS, it is necessary to authorize the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into the contract with Genesys Telecommunications Laboratories, Inc. for the purchase of the VOIP Gateways and support services for the Municipal Court Customer Interaction Center (CIC) phone system; and
WHEREAS, the additional VOIP Gateways are necessary to maximize uptime/recovery in the event of a system failure and to provide notification for court dates via automated phone calls; and
WHEREAS, the purchase from Genesys allows for seamless installation, as the hardware has already been tested and certified with the CIC System. It also provides faster turnaround in the event of hardware failure, therefore, this ordinance requests a waiver of the competitive bidding requirements of Columbus City Code Chapter 329 for the provision of the VOIP Gateways; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into contract with Genesys Telecommunications Laboratories, Inc. for the provision of the VOIP Gateways and support services for the Municipal Court CIC phone system, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Finance and Management on behalf of the Municipal Court Clerk be and is hereby authorized to enter into a contract with Genesys Telecommunications Laboratories, Inc. for the purchase of the VOIP Gateways and support services for the Municipal Court CIC phone system.
SECTION 2. That the expenditure sum of $24,449.78 or so much as may be needed, be and hereby is authorized in Fund 7780 (Municipal Court Clerk Capital Improvement Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 06 (Capital Outlay), Project P780001-100005, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.