Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract agreement with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services. Oracle software is a critical component of a number of citywide business systems including 311, CUBS, Income Tax, WAM, and GIS. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The Department of Technology originally procured these services with Mythics, Inc. through chapter 329 of the Columbus City Code, pursuant to RFQ005505. The contract included language that allowed for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the first of the four (4) allowable renewals/extensions. The contract agreement was most recently authorized by the authority of Ord. No. 1019-2017, passed on July 10, 2017 through purchase order PO073339. The total amount of funding requested via this ordinance/contract agreement is $651,698.73. The contract agreement shall provide software licensing, maintenance, and support services for the coverage term period from June 1, 2018 through May 31, 2019, in the total amount of $651,698.73. After this renewal is executed, the contract agreement can be extended/renewed annually for three (3) more additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
FISCAL IMPACT:
During fiscal years 2016 and 2017, $761,601.35 and $663,629.97 were expended respectively for Oracle annual software maintenance and support. The cost for the 2018 contract for these services is $651,698.73. Funding is available in the amount of $651,698.73 within the Department of Technology, Information Services Division, Information Services Operating fund and two agencies' direct charge budget within DoT. Including this renewal, the aggregate contract total amount is $1,315,328.70.
EMERGENCY:
Emergency designation is being requested for this renewal to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
CONTRACT COMPLIANCE:
Vendor Name: Mythics, Inc. (DAX Vendor Acct. No.: 009234); CC #/F.I.D #: 54-1987871; Expiration Date: 11/14/2018
Title
To authorize the Director of the Department of Technology (DoT) to renew a contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services; to authorize the expenditure of $651,698.73 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($651,698.73)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT) to renew a contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services in the amount of $651,698.73 to provide software licensing, maintenance, and support services for the coverage term period from June 1, 2018 through May 31, 2019; and
WHEREAS, the Department of Technology originally procured these services with Mythics, Inc. through chapter 329 of the Columbus City Code, pursuant to RFQ005505. The contract included language that allowed for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the first of the four (4) allowable renewals/extensions. The contract agreement was most recently authorized by the authority of Ord. No. 1019-2017, passed on July 10, 2017 through purchase order PO073339. After this renewal is executed, the contract can be extended/renewed annually for three (3) more additional one (1) year terms, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, Oracle software is a critical component of a number of citywide business systems including 311, CUBS, Income Tax, WAM, and GIS. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to renew this contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Mythics, Inc. for Oracle software licensing, maintenance, and support services for Oracle database software in the amount of $651,698.73. The contract shall provide software licensing, maintenance, and support services for the coverage term period from June 1, 2018 through May 31, 2019. After this renewal is executed, the contract can be extended/renewed annually for three (3) more additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $651,698.73 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 1159-2018 EXP):
Dept.: 47 | Div.: 47-02 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A {ISD} | Amount: $494,287.86
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $8,681.34
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $55,218.98
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $61,907.88
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $16,508.77
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1315 {DPS} | Amount: $15,093.90
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.