Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the following Division of Water projects:
1. Arcadia Avenue Area Water Line Improvements (CIP 690236-100069, C-2046); Planning area - Near North / University and North Linden (see project map)
2. 910 Dublin Road - Shower Room Renovations (CIP 690573-100000, C-2200); Planning area - West Olentangy
1.1. Amount of additional funds to be expended: $534,997.97
Original Agreement Amount: $ 547,217.50 (PO060735 & PO060753)
Modification 1: $ 65,977.17 (PO078653)
Modification 2: $ 32,806.63 (PO086718)
Modification 3 (current): $ 534,997.97
Total (Orig. + Mods. 1 - 3) $1,180,999.27
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0838-2017, Modification No. 1 under Ordinance No. 1747-2017, and in Modification No. 2 under Ordinance No. 2170-2017.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms were to provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting PRIME AE Group, Inc. was explained in Ordinance No. 0838-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by PRIME AE Group, Inc., reviewed by the Division of Water, and deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the water line project is to replace or rehabilitate the existing 6-inch, 8-inch, and 12-inch water line...
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