Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through passage of ordinance no. 1194-2018 for Cisco WebX services with Network Dynamics Inc. in the amount of $92,622.00, for a one (1) year term period from July 01, 2018 through June 30, 2019.
The Department of Technology's (DoT) Telephone Services provides Cisco Unified Communications services that support various business functions and allows all city agencies and departments to communicate. Currently the DoT has a need for Cisco WebX services which integrates audio, video, and web conferencing capabilities. These services have been in existence since 2011 and are associated with the Cisco Unified Communications product suite currently in service.
EMERGENCY:
Emergency designation is being requested to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In 2016 and 2017 the department expended $88,357.50 and $89,931.78 for Cisco WebX services. In 2018, $30,000.00 was established under PO115856 to cover the cost of services through 06/30/2018. Funds were budgeted and are available for this expense within the Department of Technology, Information Services Division, Information Services Operating Fund. The cost associated with this ordinance is in the amount of $92,622.00.
CONTRACT COMPLIANCE NUMBERS:
Network Dynamics Inc.: F.I.D #: 36- 3941419 C.C. #: Expiration Date: 2/1/2020
DAX Vendor Account #: 007308
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract./Purchase Agreement that will be established through passage of ordinance no. 1194-2018 for Cisco WebX services with Network Dynamics Inc.; to authorize the expenditure of $92,622.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($92,622.00)
Body
WHEREAS, the Department of Technology provides Cisco WebX services which integrates audio, video and web conferencing capabilities that support various business functions and allows all city agencies and departments to communicate; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through passage of ordinance no. 1194-2018, for Cisco WebX services with Network Dynamics Inc. in the amount of $92,622.00 for a one (1) year term period from July 01, 2018 through June 30, 2019; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Director of the Finance and Management Department to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through passage of ordinance no. 1194-2018, for Cisco WebX services with Network Dynamics Inc., for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management on behalf of the Department of Technology be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements with Network Dynamics, Inc. for Cisco WebX services in the amount of $92,622.00. The term period is from July 01, 2018 through June 30, 2019, utilizing Purchase Agreement/Universal Term Contract that will be established through passage of ordinance no. 1194-2018 for Cisco WebX services with Network Dynamics Inc.
SECTION 2: That the expenditure of $92,622.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1199-2018 EXP)
Dept. /Div.: 47-02|Obj. Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: IT005 |Section 3: N/A| Section 4: N/A|Section 5: N/A |{|Amount: $92,622.00|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.