Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert, Inc., for the UIRF - Northeast Dawnlight Curbs and Sidewalks project and to provide payment for construction, construction administration and inspection services.
This project includes replacement of existing pavement on Dawnlight Avenue using chemical stabilzation of the subbase and new flexible pavement; installation of new curb, curb ramps, sidewalk and storm sewer within the existing right of way; replacement of an existing 8-inch water main on Dawnlight Avenue; and installation of sidewalk connecting the two termini at the intersections of Woodland Avenue at Minnesota Avenue and Woodland Avenue at Myrtle Avenue.
The estimated Notice to Proceed date is June 1, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on April 17, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Danbert, Inc. |
$1,770,049.57 |
Plain City, OH |
Majority |
|
Complete General Construction$1,930,994.60 |
Columbus, OH |
Majority |
|
|
Shelly & Sands, Inc. |
$1,963,121.96 |
Columbus, OH |
Majority |
|
Double Z Construction Company $2,356,320.50 |
Columbus, OH |
Majority |
|
|
Trucco Construction Co., Inc. |
$2,431,981.99 |
Delaware, OH |
Majority |
Award is to be made to Danbert, Inc., as the lowest responsive and responsible and best bidder for their bid of $1,770,049.57. The amount of construction administration and inspection services will be $177,004.96. The total legislated amount is $1,947,054.53.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert, Inc., is CC29004-114940 and expires 7/6/2018.
3. PRE-QUALIFICATION STATUS
Danbert, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,947,054.53 are available for this project in the following funds: Fund 7704, the Streets and Highways Bond Fund; Fund 6006, the Water GO Bond Fund; and Fund 6202, the Storm Recovery Zone Super Build America Bond Fund. A transfer of cash is required to align funds in the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the appropriation of funds within the Water General Obligation Bond Fund and the Storm Recovery Zone Super Build America Bond Fund; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund, the Water General Obligations Bond Fund, and the Storm Recovery Zone Super Build America Bond Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc., for the UIRF - Northeast Dawnlight Curbs and Sidewalks project; to authorize the expenditure of up to $1,947,054.53 to pay for the project; and to declare an emergency. ($1,947,054.53)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF - Northeast Dawnlight Curbs and Sidewalks project; and
WHEREAS, the work for this project consists of replacement of existing pavement on Dawnlight Avenue using chemical stabilzation of the subbase and new flexible pavement; installation of new curb, curb ramps, sidewalk and storm sewer within the existing right of way; replacement of an existing 8-inch water main on Dawnlight Avenue; and installation of sidewalk connecting the two termini at the intersections of Woodland Avenue at Minnesota Avenue and Woodland Avenue at Myrtle Avenue.
WHEREAS, Danbert, Inc., will be awarded the contract for the UIRF - Northeast Dawnlight Curbs and Sidewalks project; and
WHEREAS, the Department of Public Service requires funding to be available for the UIRF - Northeast Dawnlight Curbs and Sidewalks project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund; Fund 6006, the Water GO Bond Fund; and Fund 6202, the Storm Recovery Zone Super Build America Bond Fund to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Danbert, Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sums of $311,821.94 is appropriated in Fund 6006 (Water GO Bond Fund), Dept-Div 6009 (Water), Project P690236-100000 (Water Main Rehab. Voted Carryover), Object Class 06 (Capital Outlay); the sum of $354,934.21 is appropriated in Fund 6006 (Water GO Bond Fund), Dept-Div 6009 (Water), Project P690395-100000 (Valve Renewal Program Voted Carryover), Object Class 06 (Capital Outlay); and $46,240.93 is appropriated in Fund 6202 (Storm Recovery Zone Super Build America Bond Fund), from Dept-Div 6015 (Storm Sewer), Project P610704-100000 (Linden Area Wide Stormwater System Improvements Voted Carryover), in Object Class 06 (Capital Outlay); all per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $1,234,057.45, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund 59-12), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440005-100044 (UIRF - Northeast Dawnlight Curbs and Sidewalks), Object Class 06 (Capital Outlay).
SECTION 3. That the transfer of $666,756.15, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water GO Bond Fund), Dept-Div 6009 (Water), Project P690236-100000 (Water Main Rehab. Voted Carryover), Object Class 06 (Capital Outlay), and from Fund 6006 (Water GO Bond Fund), Dept-Div 6009 (Water), Project P690395-100000 (Valve Renewal Program Voted Carryover), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100086 (Dawnlight Ave. Area WL Imp's), Object Class 6 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $46,240.93, or so much thereof as may be needed, is hereby authorized within Fund 6202 (Storm Recovery Zone Super Build America Bond Fund), from Dept-Div 6015 (Storm Sewer), Project P610704-100000 (Linden Area Wide Stormwater System Improvements Voted Carryover), Object Class 06 (Capital Outlay) to Dept-Div 6015 (Storm Sewer), Project P611704-100000 (Dawnlight/Myrtle Ave. Intersection Stormwater System Improvements), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the UIRF - Northeast Dawnlight Curbs and Sidewalks project in the amount of up to $1,770,049.57 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $177,004.96.
SECTION 6. That the expenditure of $1,234,057.45, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100044 (UIRF - Northeast Dawnlight Curbs and Sidewalks), Object Class 06, per the account codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $666,756.15, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water GO Bond Fund), Dept-Div 6009 (Water), Project P690236-100086 (Dawnlight Ave. Area WL Imp's), Object Clas 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $46,240.93, or so much thereof as may be needed, is hereby authorized in Fund 6202 (Storm Recovery Zone Super Build America Bond Fund), Dept-Div 6015 (Storm Sewers), Project P611704-100000 (Dawnlight/Myrtle Intersection Stormwater System Improvements ) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.