Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from an existing Universal Term Contract (UTC) with Advanced Fuel Systems Inc. for the removal of fuel tanks at three city sites, as well as any necessary remediation.
Due to the opening of the City’s new regional fueling facility - CNG West, the fuel sites at Georgesville Road Refuse location and Fire Station 31 are no longer needed and will be closed. Both locations have underground fuel storage tanks that require EPA and BUSTR regulations be followed during the removal process. In addition, the fuel tank located at Big Walnut Park is no longer needed and will also be removed. Fleet Management is in need of fuel tank removal services, and disposal and closure documentation; as well as possible remediation services if a fuel leak is discovered during the removal process for any of these sites.
Advanced Fuel Systems Inc. vendor#005686, PA002274 - Fuel Station Maintenance - expires 5/31/19 - ($174,990.00 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $174,990.00 from the Fleet Management Capital Fund with Advanced Fuel Systems Inc. for the removal of fuel tanks at three city sites as well as any necessary remediation. The Fleet Management Division budgeted $200,000.00 in their capital budget for fuel tank management related expenditures.
Title
To authorize the Finance and Management Director to establish purchase orders, on behalf of the Fleet Management Division, with Advanced Fuel Systems Inc. for the removal of fuel tanks at three city sites; and to authorize the expenditure of $174,990.00 from the Fleet Management Capital Fund. ($174,990.00)
Body
WHEREAS, a need exists for the removal of fuel tanks at three city sites; and
WHEREAS, Advanced Fuel Systems Inc. successfully bid and was awarded contract PA002274 - Fuel Station Maintenance - expires 5/31/19; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to establish purchase orders with Advanced Fuel Systems Inc.; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders, on behalf of the Fleet Management Division, with Advanced Fuel Systems Inc. for the removal and potential remediation of fuel tanks at three city sites.
SECTION 2. That the expenditure of $174,990.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, are hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1229-2018 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. . That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.