Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for engineering design services related to the installation of generators for the Public Safety Department. This contract is for design services and does not involve the acquisition and installation of the generators themselves.
The locations for the new generators include:
Fire Station No. 11, 22 West Case Road
Fire Station No. 17, West Broad Street
Fire Station No. 28, 3240 McCutcheon Road
Fire Station No. 29, 5151 Little Turtle Way
Fire Station No. 32, 3675 Gender Road
The Department of Finance and Management, Office of Construction Management, solicited Requests for Statements of Qualifications (RFSQ) for engineering design services for installing generators for the Department of Public Safety at the locations noted above. The project was formally advertised on the Vendor Services website from February 16, 2018 through March 9, 2018. The city received responses as listed. All proposals were deemed responsive and were fully evaluated by the evaluation committee.
Company City ASN/FBEMBE
Advanced Engineering Consultants Columbus FBE
Dynamix Engineering Columbus MBE
Star Consultants Columbus MBE
Justis Engineering Columbus N/A
Advanced Engineering Consultants received the highest score by the evaluation committee. The Office of Construction Management is recommending a contract award to Advanced Engineering Consultants.
Advanced Engineering Consultants Contract Compliance No. 31-1612308, expiration date June 8, 2018.
Fiscal Impact: This legislation authorizes the expenditure of $98,257.00 from Pubic Safety Voted Bond Fund with Advanced Engineering Consultants for engineering design services associated with the installtion of generators for the Department of Public Safety. The funds were budgeted within the Public Safety Capital Improvement Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract with Advanced Engineering Consultants for engineering design services related to the installation of generators for the Department of Public Safety; and to authorize the expenditure of $98,257.00 from the Public Safety Voted Bond Fund. ($98,257.00)
Body
WHEREAS, it is necessary to amend 2018 Capital Improvement Budget and to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, the Office of Construction Management desires to enter into a contract for engineering design services for the installation of generators for the Department of Public Safety; and
WHEREAS, RSFQ’s were solicited by the Office of Construction Management and four vendors submitted responses; and
WHEREAS, Advanced Engineering Consultants received the highest score by the RSFQ evaluation committee and is therefore recommended for the contract award; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract for engineering design services associated with the installation of generators for the Department of Public Safety; and
WHEREAS, it is necessary to authorize the expenditure of $98,257.00 from the Public Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director to enter into a contract with Advanced Engineering Consultants for engineering services associated with the installation of generators for the Department of Public Safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name: Police Facility Renovation | Project ID Number: 330021-100000 | Current Authority: $1,076,060 | Revised Authority: $977,803 | Difference: ($98,257)
Project Name: Professional Architectural Services | Project ID Number: 310004-100000 | Current Authority: $0 | Revised Authority: $98,257 | Difference: $98,257
SECTION 2. That the transfer of $98,257.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Managementment Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Advanced Engineering Consultants for engineering design services associated with the installation of generators for the Department of Public Safety.
SECTION 4. That the expenditure of $98,257.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in Fund 7701, Public Safety Voted Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.