Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Bhayana Brothers LLC for the purchase of a Victaulic Grooving Tool and Accessories. The tools will be used by the Southerly Wastewater Treatment Plant to groove 4”-12” Victaulic pipe.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ008591). Fifty-five (55) bidders (1 F1, 54 MAJ) were solicited and two (MAJ) bids were received and opened on April 26, 2018.
After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Bhayana Brothers LLC in the amount of $54,459.33 as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Bhayana Brothers LLC, Vendor#007143, CC#35-2352088, expires 04/26/20
FISCAL IMPACT: $54,459.33 is required for this purchase.
$0.00 was expended in 2017.
$0.00 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with Bhayana Brothers LLC for the purchase of a Victaulic Grooving Tool and Accessories for the Division of Sewerage and Drainage; and to authorize the expenditure of $54,459.33 from the Sewerage and Drainage Operating Fund. ($54,459.33)
Body
WHEREAS, the Purchasing Office opened formal bids on April 26, 2018 for the purchase of a Victaulic Grooving Tool and Accessories; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive, responsible and best bidder, Bhayana Brothers LLC; and
WHEREAS, the Victaulic Grooving Tool and Accessories will be used by the Southerly Wastewater Treatment Plant to groove 4”-12” Victaulic pipe; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bhayana Brothers LLC in accordance with the terms, conditions and specifications of Solicitation Number RFQ008591 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Bhayana Brothers LLC for the purchase of a Victaulic Grooving Tool and Accessories for the Division of Sewerage and Drainage in accordance with RFQ008591 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $54,459.33 or as much thereof as may be needed is hereby authorized in Fund 6000 (Sewerage and Drainage Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.