Explanation
1. BACKGROUND
This ordinance provides $326,726.05 to prevent inspection deficits for capital improvement projects within the Department of Public Service and within the Department of Development.
Construction inspection funding is normally authorized in legislation seeking Council approval to award a construction project. The amount of inspection funding needed for a project is estimated by taking a percentage of the project’s construction cost. Occasionally the funds set-up for inspection are insufficient to cover the inspection of the project through completion due to reasons that include unforeseen conditions, weather, and construction change orders. It is then necessary to request additional funding for the estimated amount of remaining inspection costs.
This ordinance authorizes additional funds to prevent inspection deficits for the following projects:
|
Project Name |
Dollar Amount |
|
Alley Rehabilitation - Downtown SID Improvements - Lynn & Pearl Phase 1 & 2 |
$32,132.00 |
|
Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue |
$35,758.50 |
|
Bikeway Development - Goodale/Olentangy Trail Bikeway |
$70.00 |
|
Bikeway - Alum Creek Trail Easton Extension |
$140.00 |
|
Economic and Community Development - Pearl Street, Eden Alley and Parking Lot Improvements |
$44,320.54 |
|
Intersection Improvements - Gender Road at Refugee Road |
$706.95 |
|
Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3A |
$561.39 |
|
NCR - Milo Grogan |
$245.00 |
|
Pedestrian Safety Improvements - Fairwood Ave Sidewalks |
$4,005.00 |
|
Pedestrian Safety Improvements - Sidewalk Replacement (2016 Tree Root) |
$3,724.00 |
|
Pedestrian Safety Improvements - Moler Avenue Sidewalk |
$49,086.62 |
|
Pedestrian Safety Improvements - Eakin Road Sidewalks - Salisbury to Hague |
$8,988.00 |
|
Pedestrian Safety Improvements - Parsons Avenue Sidewalks |
$50,188.61 |
|
Pedestrian Safety Improvements - Fairwood Avenue - Wayland to Watkins |
$40,926.00 |
|
Operation Safewalks - Marion Road |
$522.00 |
|
Roadway Improvements - Miscellaneous Inspection |
$2,821.00 |
|
Downtown Streetscape - Short North SID - N. High St Improvement Phase 3 |
$15,367.50 |
|
Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road |
$2,905.00 |
|
UIRF - Brentnell Ave Phase 2 and Mock Road Sidewalks |
$8,658.69 |
|
UIRF - 2015 Brick Repair |
$19,504.48 |
|
UIRF - Woodland Park |
$6,094.77 |
The above are estimates based upon the amount of work remaining to be completed for these projects. Additional legislation will be submitted for Council approval if these estimated amounts should be insufficient to finish the project.
2. FISCAL IMPACT
Funding for this expense is available within the Department of Public Service’s 2017 Capital Improvement Budget in the Streets and Highways Bond Fund. A transfer of funds is necessary to align cash with the proper project.
3. EMERGENCY DESIGNATION
Emergency action is requested to prevent a delay in construction projects due to a lack of construction inspection funding.
Title
To transfer cash within the Streets and Highways Bond Fund; to authorize the expenditure of $326,726.05 from the Streets and Highways Bond Fund to pay for project construction inspection expenses; and to declare an emergency. ($326,726.05)
Body
WHEREAS, capital improvement projects undertaken by departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set-up in legislation for construction inspection; and
WHEREAS, it is necessary to transfer funds within the Streets and Highways Bond Fund to align cash with the proper projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service and the Department of Development in that funds should be established immediately in order to prevent a delay in construction projects due to a lack of construction inspection funding, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $323,905.05, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $326,726.05, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.