Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Decker Construction Company for the parking lot improvements at the former Point of Pride Building at 1410 Cleveland Avenue. Portions of the parking lot have deteriorated and some traffic calming devices are needed for the adjacent access point. The project will involve milling of the existing pavement, pavement replacement, re-striping of the parking lot, and installation of speed bumps and ballards. The speed bumps and ballards are intended to discourage “cut-through” traffic that is currently occurring.
Formal bids were solicited and the City received one bid on April 17, 2018 as follows (0 FBE, 0 MBE):
Decker Construction Company $79,924.61
The Office of Construction Management recommends the bid award be made to the sole responsive bidder, Decker Construction Company.
Emergency action is requested in order that the parking lot improvements may be completed before fall.
Decker Construction Company Contract Compliance No. 31-0983557, expiration date February 23, 2020.
Fiscal Impact: The ordinance authorizes the expenditure of $79,924.61 from the Construction Management Capital Improvement Fund with Decker Construction Company for the parking lot improvements. The Finance Department budgeted $80,000.00 for this project within the Finance and Management Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Decker Construction Company for the parking lot improvements at 1410 Cleveland Avenue; to authorize the expenditure of $79,924.61 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($79,924.61)
Body
WHEREAS, improvements are needed to the parking lot at the former Point of Pride Building at 1410 Cleveland Avenue; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the parking lot improvements; and
WHEREAS, the Office of Construction Management recommends acceptance of the sole responsive bid submitted by Decker Construction Company for the parking lot improvements; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Decker Construction Company for the parking lot improvements at 1410 Cleveland Avenue to begin repairs as soon as possible; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Decker Construction Company for the parking lot improvements at 1410 Cleveland Avenue.
SECTION 2. That the expenditure of $79,924.61, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund, Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.