Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to renew and increase an existing contract with Precision Concrete Cutting, Inc., for the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project in an amount up to $125,000.00.
Ordinance 1427-2016 authorized the Director of Public Service to enter into a contract with Precision Concrete Cutting, Inc., for the construction of the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project. The contract was for one year with two yearly renewal options, with the contract starting 6/16/16. This renewal is the last renewal available for the contract.
The work for this project consists of the removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus. The method of repair for this contract will be by saw cutting the panel horizontally to eliminate the vertical difference and result in a smooth uniform surface. Collection and removal of resulting debris is included as part of the repair and incidental to that work. Any resulting crack or void of ½” or greater is to be filled with an approved material. This method is faster and considerably less expensive than removing sidewalk panels and replacing them.
The original contract amount: $100,000.00 (PO014511, Ord. 1427-2016)
The total of Modification No. 1: $20,000.00 (PO037476, Ord. 2562-2016)
The total of Modification No. 2: $125,000.00 (PO060299, Ord. 0670-2017)
The total of Modification No. 3: $15,000.00 (PO091768, Ord. 2616-2017)
The total of Modification No. 4: $125,000.00 Current Ordinance
The contract amount including all modifications: $385,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Precision Concrete Cutting, Inc.
2. PLANNED MODIFICATION
This is a planned modification to renew the contract for an additional year to continue sidewalk repair work.
3. CONTRACT COMPLIANCE
The contract compliance number for Precision Concrete Cutting, Inc. is CC45034-155339 and expired 8/4/17. Precision Concrete Cutting has been informed they will need to renew contract compliance before the renewal contract can be executed.
4. FISCAL IMPACT
Funding in the amount of $125,000.00 was budgeted within the Street Construction, Maintenance and Repair Fund within the Department of Public Service for this contract renewal. The funds are available for this expenditure.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the renewal of the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 contract so sidewalk trip hazards can be repaired as quickly as possible, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to renew a contract with Precision Concrete Cutting in connection with the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; to authorize the expenditure of up to $125,000.00 from the Street Construction, Maintenance and Repair Fund to fund this contract renewal; and to declare an emergency. ($125,000.00)
Body
WHEREAS, contract no. PO014511 with Precision Concrete Cutting, Inc., in the amount of $100,000.00, was authorized by ordinance number 1427-2016 to perform sidewalk trip hazard repair work in 2016; and
WHEREAS, modification number 1 was authorized by ordinance number 2562-2016 to add additional locations to the work to be performed and to add $20,000.00 to fund the work; and
WHEREAS, modification number 2 was authorized by ordinance number 0670-2017 to renew the contract for 2017 and to add $125,000.00 to fund the work; and
WHEREAS, modification number 3 was authorized by ordinance number 2616-2017 to add additional locations to the work to be performed in 2017 and to add $15,000.00 to fund the work; and
WHEREAS, it has become necessary to renew the contract in an amount up to $125,000.00 and exercise the remaining renewal year of the contract for the purpose of performing additional sidewalk trip hazard repair work in 2018; and
WHEREAS, it is necessary to provide for contract payment for that work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Precision Concrete Cutting, Inc., so sidewalk trip hazards can be repaired as quickly as possible, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a contract renewal with Precision Concrete Cutting, Inc., 640 Lakeview Plaza Boulevard, Suite B, Worthington, Ohio, 43085, for the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project in the amount of $125,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $125,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project, in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.