Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with E.L. Robinson Engineering of Ohio Company in the amount of up to $250,000.00 for the ADA Ramp Projects - 2018 General Engineering project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing contractual access to additional resources that are necessary to perform professional engineering and survey services and provide technical expertise to the Department in the implementation of roadway maintenance and ADA ramp projects. Improvement types within these projects are typically, but not limited to, the following: curb ramps, curb replacements, roadway resurfacing or improvements, sidewalk, roadside drainage and safety, and traffic pedestrian signals related to the resurfacing and ADA ramp work.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the ADA Ramp Projects - 2018 General Engineering contract. The project was formally advertised on the Vendor Services web site from March 8, 2018, to April 5, 2018. The city received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 13, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
E.L. Robinson Engineering of Ohio Co. Columbus, OH MAJ
Resource Intl., Inc. Columbus, OH FBE
2LMN, Inc. Columbus, OH AS1
Mannik & Smith Group, Inc. Columbus, OH MAJ
Osborn Engineering Columbus, OH MAJ
Prime AE Group, Inc. Columbus, OH MBE
Smart Services, Inc. Columbus, OH FBE
E.L. Robinson Engineering received the highest score by the evaluation committee and will be awarded the ADA Ramp Projects - 2018 General Engineering contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering of Ohio Co.
2. CONTRACT COMPLIANCE
E.L. Robinson Engineering of Ohio Co.’s contract compliance number is CC005858 and expires 5/1/2020.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. A transfer of cash is necessary to align spending within the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that upcoming construction projects may be governed by updated standards, policies, and practices as soon as possible.
Title
To authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with E.L. Robinson Engineering of Ohio Company for the ADA Ramp Projects - 2018 General Engineering project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for professional engineering and survey services and provide technical expertise to the Department of Public Service in the implementation of roadway maintenance and ADA ramp projects; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the ADA Ramp Projects - 2018 General Engineering project; and
WHEREAS, E.L. Robinson Engineering of Ohio Company submitted the best overall proposal for this project; and
WHEREAS, it is necessary to authorize the Director to enter into a contract with E.L. Robinson Engineering of Ohio Company for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with E.L. Robinson Engineering of Ohio Company in order to provide funding for the ADA Ramp Projects - 2018 General Engineering contract so that upcoming construction projects may be governed by updated standards, policies, and practices as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530087-100000 (ADA Ramp Project), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design Design and Construction), Project P530087-100039 (ADA Ramp Projects - 2018 General Engineering), Object Class 06 (Capital Outlay).
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with E.L. Robinson Engineering of Ohio Company at 1801 Watermark Drive, Suite 310, Columbus, Ohio, 43230, for the ADA Ramp Projects - 2018 General Engineering project in an amount up to $250,000.00.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530087-100039 (ADA Ramp Projects - 2018 General Engineering), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.