Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Resource International, Inc., to add additional funds for the Roadway Improvements - Construction Inspection & Materials Testing 2017 contract.
Ordinance 2360-2017 authorized the Director of Public Service to enter into a professional services contract with Resource International, Inc., for the Roadway Improvements - Construction Inspection & Materials Testing 2017 project. The contract was executed in 2017 as a two-year contract with the ability to extend the contract up to an additional three years, for a maximum contract term of five years. This ordinance authorizes the Director of Public Service to execute a planned contract modification to add funds in the amount of $250,000.00 to fund construction inspection and material testing services for the 2018 construction season.
The original contract amount: $250,000.00 (PO085149, Ord. 2360-2017)
The total of Modification No. 1: $250,000.00 (This Ordinance)
The contract amount including all modifications: $500,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc. is CC004197 and expires 1/25/20.
3. FISCAL IMPACT
Funding in the amount of $250,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. A transfer of cash is necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the Department of Public Service’s capital improvement plan, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Resource International in connection with the Roadway Improvements - Construction Inspection & Materials Testing 2017 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, contract number PO085149 with Resource International, Inc., in the amount of $250,000.00, was authorized by ordinance 2360-2017 for the Roadway Improvements - Construction Inspection & Materials Testing 2017 project; and
WHEREAS, it has become necessary to execute a planned modification to the contract in an amount up to $250,000.00 to provide funds for the 2018 construction season; and
WHEREAS, it is necessary to appropriate and expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Resource International, Inc., to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Projects P440104-100007 (Roadway Improvements - Creative Campus), P590105 - 100000 (Pedestrian Safety Improvements), P540007 - 100003 (Traffic Signal Installation - Commodities), P530053 - 100003 (Downtown Streetscape - Short North SID - High Street Improvements Phase 3) and P530086 - 100000 (Miscellaneous Intersection Improvements) in Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P530161-100189 ( Roadway Improvement - Construction Inspection & Materials Testing 2017), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for the Roadway Improvements - Construction Inspection & Materials Testing 2017 project in the amount of $250,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $250,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530161-100189 ( Roadway Improvement - Construction Inspection & Materials Testing 2017) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.