Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Street Sweeper Parts and Broom Refills with Jack Doheny Companies, Inc. and United Rotary Brush Corporation. The Division of Fleet Management is the primary user for Street Sweeper Parts and Broom Refills. Street Sweeper Parts and Broom Refills are used to maintain the City’s vehicles and equipment. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 26, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008653). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Jack Doheny Companies, Inc., CC# 007536 expires 6/30/2020, Catalog 1: Items 1-15, $1.00
United Rotary Brush Corporation, CC# 008923 expires 6/30/2020, Catalog 2: Items 1-4, $1.00
Total Estimated Annual Expenditure: $150,000.00 with the Division of Fleet Management as the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance due to the current contract for Street Sweeper Parts and Broom Refills expiring June 30, 2018.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Street Sweeper Parts and Broom Refills with Jack Doheny Companies, Inc. and United Rotary Brush Corporation; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Street Sweeper Parts and Broom Refills UTC will provide for the purchase of Street Sweeper Parts and Broom Refills used to maintain the City’s vehicles and equipment; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 26, 2018 and selected the overall lowest, responsive, responsible and best bidders, Jack Doheny Companies and United Rotary Brush Corporation; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fleet Management in that it is immediately necessary to authorize the Finance and Management Director to immediately enter into a two (2) Universal Term Contracts for the option to purchase Street Sweeper Parts and Broom Refills, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Street Sweeper Parts and Broom Refills in accordance with Request for Quotation RFQ008653 for a term of approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional year, as follows:
Jack Doheny Companies, Inc., Catalog 1: Items 1-15, $1.00
United Rotary Brush Corporation, Catalog 2: Items 1-4, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.