Explanation
BACKGROUND: This legislation authorizes the City Auditor to transfer funds within the general permanent improvement fund from the unallocated portion to the Auditor - Misc. Capital Improvements project to provide funding for renovation to four office areas in City Hall where Auditor’s Office employees work. This will be the first upgrade to most of these areas in over 20 years. Much of the need for updated furniture and cubicles has been accomplished at no cost by using items no longer needed in other areas because of recent moves and new construction. But there still exists a need to fund additional improvements.
In seeking the best pricing and solution for the renovation of the existing space, the Auditor’s Office requested proposals from four local businesses with current STS contracts for office furniture. Proposals were received from three vendors, The Bradley Company, King Business Interiors, and Williams Interior Designs. After review of the initial proposals, vendors were invited to submit revised proposals and King Business Interiors and Williams Design responded. After review of the proposals, it was determined that Williams Interior Design offered the best pricing.
This legislation also authorizes the Director of Finance and Management, on behalf of the Auditor to establish a purchase order with Williams Design Services, Inc. for the purchase, delivery and installation of office furniture. This purchase is authorized by Ordinance 582-87 which allows for cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities. The City of Columbus purchases shall utilize the following State of Ohio State Term Schedule (STS) Contracts, through the authorized vendor, Williams Interior Designs, Inc.:
HON State Term Schedule 800290 Expiration Date 03/31/2019
Kimball State Term Schedule 800589 Expiration Date 10/31/2018
CONTRACT COMPLIANCE:
Vendor: Williams Interior Desi...
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