Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Retail Fleet Fuel Credit Card Services with WEX Bank dba Wright Express FSC. The Division of Fleet Management is the primary user for Retail Fleet Fuel Credit Card Services. Fuel credit cards are used primarily for the Divisions of Fire and Police to fuel at retail locations when they are unable to access City owned fueling sites. The term of the proposed option contract would be approximately three years, expiring July 31, 2021, with the option to renew for three (3) additional one (1) year periods. The Purchasing Office opened formal proposals on March 1, 2018.
The Purchasing Office advertised and solicited proposals in accordance with the relevant provisions of Chapter 329 relating to Requests for Proposals (RFQ007852). Four (4) proposals were received.
The evaluation committee consisting of two representatives from Fleet and one from Purchasing scored the written proposals and requested a presentation from all four. The offerors made their presentations, three (3) turned in their pricing proposals and one withdrew at that time. After review of the committee members' work the Director of Finance and Management authorized final negotiations and recommends the acceptance of the proposal submitted by WEX Bank.
In accordance with Committee recommendations, the Purchasing Office recommends award to WEX Bank, dba Wright Express FSC, cc# 010506 expires 5/11/2020, negotiated contract $1.00.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the current contract will expire 7/31/2018. The anticipated transition period of 30-60 days, and the need for training and issuance of authorized cards to city employees, it is vital that the new card system be in place to provide for the needs of Public Sa...
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