Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company in an amount up to $420,000.00 for Construction Services - Task Order Basis contract. This would include small-scale renovation projects for City facilities that may include electrical, plumbing, concrete/asphalt replacement, roof renovations, HVAC replacement, fire suppression systems, and window and door installation.
The Department of Finance and Management (DOFM) initiated a procurement effort that will result in the award and execution of a contract for small-scale renovation projects completed on a task order basis. The intent of the contract is to provide the Office of Construction Management with contractual resources to respond to needs quickly, as well as provide technical expertise to implement projects for various City of Columbus departments.
The Department of Finance and Management solicited Requests for Proposals for the Construction Services - Task Order Basis contract. The project was formally advertised on the Vendor Services website and firms submitted responses on March 15, 2018. The city received 6 responses as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee.
Company City ASN/FBE/MBE
2K General Company Delaware N/A
Bomar Construction Company Grove City FBE
Gutknecht Construction Columbus N/A
Righter Company Columbus N/A
Roberts Service Group Columbus FBE
R.W. Setterlin Building Company Columbus N/A
The Righter Company received the highest score by the evaluation committee and will be awarded the Construction Services - Task Order Basis contract.
The Righter Company Contract Compliance No. 31-0889208, expiration date January 19, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund and $120,000.00 from the Public Safety Voted Bond Fund with The Righter Company for small-scale Construction Services.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into contract with The Righter Company for Construction Services - Task Order Basis; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund; and to authorize the expenditure of $120,000.00 from the Public Safety Voted Bond Fund. ($420,000.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, the Department of Finance and Management solicited Requests for Proposals (RFP's) for small-scale construction services for City departments; and
WHEREAS, these services would include small-scale renovation projects for City facilities that may include electrical, plumbing, concrete/asphalt replacement, roof renovations, HVAC replacement, fire suppression systems, and window/door installation; and
WHEREAS, after evaluating the RFP's and negotiating costs of services, the Finance and Management Director is recommending a contract award to The Righter Company; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with The Righter Company so that small-scale renovation projects can proceed on behalf of City departments; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with The Righter Company for small-scale Construction Services.
SECTION 2. That the 2018 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name: Police Facility Renovation | Project ID Number: 330021-100000 | Current Authority: $977,803 | Revised Authority: $857,803 | Difference: ($120,000)
Project Name: Professional Architectural Services | Project ID Number: 310004-100000 | Current Authority: $0 | Revised Authority: $120,000 | Difference: $120,000
SECTION 3. That the transfer of $120,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $300,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $120,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Voted Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.