Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the General Maintenance & Engineering Company for the JPWWTP Generator Building Roof Replacement Project, SCP 11JP, CIP 650234-100008. The work consists of replacing the roofing system down to the deck. Additionally it will include deck repairs, asbestos removal, emergency drain installation and a new roofing system and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid (IFB).
PROJECT TIMELINE: All work shall be substantially complete within one hundred twenty (120) calendar days of the Notice to Proceed, with final completion to occur within one hundred sixty (150) calendar days.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received and opened two (2) bids on April 18, 2018 from the following companies:
Name C.C. No. Exp. Date Vendor # City/State Status
General Maintenance & Engineering 31-4188545 3/21/19 006022 Columbus, OH MAJ
Kalkreuth Roofing & Sheet Metal, Inc. 55-0647319 7/11/19 009276 Lewis Center, OH MAJ
The General Maintenance & Engineering Company was awarded the project based on the Bid Tabulation and Quality Factor Form evaluation process results.
EMERGENCY DESIGNATION: Is not requested at this time for this project.
CONTRACT COMPLIANCE NO: 31-4188545 | Exp. 3/21/19 | MAJ | Vendor # 006022
ECONOMIC / ENVIRONMENTAL IMPACT: Roof replacement of a failed roofing system provides watertight environmental controls to the important process equipment and building components housed in the structure. Removal and replacement of the failed equipment, electronic, and electrical components would be a major impact to the budget. No community outreach or environmental factors are considered for this project.
FISCAL IMPACT: This legislation authorizes the transfer within and expenditure of up to $392,751.60 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, and to amend the 2018 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the General Maintenance & Engineering Company for the JPWWTP Generator Building Roof Replacement Project; to authorize the transfer within and the expenditure of up to $392,751.60 from the Sanitary Sewer General Obligation Bond Fund, and to amend the 2018 Capital Improvement Budget. ($392,751.60)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for roof removal and replacement for the JPWWTP Generator Building Roof Replacement Project, SCP 11JP, CIP 650234-100008, two (2) bids were received; and
WHEREAS, it was determined that General Maintenance & Engineering Company should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $392,751.60 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with the General Maintenance & Engineering Company for the JPWWTP Generator Building Roof Replacement Project, SCP 11JP, CIP 650234-100008 for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Maintenance & Engineering Company, 1231 McKinley Ave, Columbus, Ohio 43222, for the JPWWTP Generator Building Roof Replacement Project, SCP 11JP, CIP 650234-100008 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $392,751.60 is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650800-100021 | Large Diameter Rehab Alum Creek Trunk North CA/CI | $500,000 | $107,249 | (-$392,752)
6109 | 650234-100008 | JPWWTP Generator Building Roof Replacement | $0 | $392,752 | (+$392,752)
SECTION 4. That the expenditure of up to $392,751.60 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the said firm, General Maintenance & Engineering Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.