Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Janitorial Supplies with Carmen's Distribution Systems, Hillyard Inc., Key 4 Cleaning Supplies, and Reliable Products and Services, LLC. The Facilities Management Division and several other City agencies use Janitorial Supplies for general cleaning, specialized cleaning, floor and fabric care, tools used daily to keep City buildings clean and professional looking, and provide healthy accommodations for employees and the public. The term of the proposed option contract would be approximately two years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008329). Seven bids were received.
The Purchasing Office is recommending award to most responsive, responsible and best bidders as follows:
Carmen's Distribution Systems #CC005749 expires March 8, 2020, Categories 1 thru 6, $1.00
Hillyard Inc., # CC008070, expires March 8, 2020, Categories 1 thru 6, $1.00
Key 4 Cleaning Supplies, #CC005308 expires February 8, 2020, Categories 1 thru 6, $1.00
Reliable Products and Services, LLC, # CC024807, expires February 20, 2020, Categories 1 thru 6, $1.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditure of $300,000.
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