Explanation
This ordinance authorizes the first of two renewals of two contracts initially authorized by ordinance 0474-2017 with Prime AE Group Inc. and Woolpert Inc. to provide professional services in support of the Departments of Public Utilities; Public Service; Development; and Technology’s GIS applications and projects. The term of this renewal is for one year, from June 8, 2018 to June 7, 2019. Following this renewal, the department has an option to renew for one additional one year (per ordinance 0474-2017) subject to mutual agreement and approval of proper City authorities. In total, expenditures resulting from passage of this ordinance will not exceed $440,000.00 with Woolpert’s contract renewal amount being $340,000 and Prime AE Group’s contract renewal amount being $100,000.
This ordinance also authorizes the transfer of $80,000 within the Department of Technology operating fund’s direct charge budget. An appropriation transfer, from object class 02 to 03, to be billed against Public Service’s street construction maintenance and repair fund, is needed to ensure there are adequate moneys in the proper accounting code to accommodate this renewal.
Finally, this ordinance also authorizes the extension of existing purchase orders PO065033 and PO065050 with Prime AE Group and PO064461and PO064513 with Woolpert (established following passage of ordinance 0474-2017) to June 7, 2019 to allow for the use of any remaining funds. This extension will ensure the availability of funds to continue provision of GIS services to the above-mentioned departments into 2019.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Prime AE Group, Inc.
DAX Vendor#: 002102 CC#: 26-0546656, Expiration Date: 09/21/2019
Vendor Name: Woolpert, Inc.
DAX Vendor#: 001040 CC#: 20-1391406, Expiration Date: 03/29/2019
FISCAL IMPACT
Funds for the above described contract renewal are budgeted and available as identified within Section 2.
Title
To authorize the Director of the Depa...
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