Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Traffic Signal Controller Equipment with Path Master, Inc. The Division of Traffic Management is the sole user for Traffic Signal Controller Equipment which are used at all traffic signals throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on May 3, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008648). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Path Master Inc., CC# 006583 expires 5/3/2020, Items 1-55, and 57-61, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Traffic Management, the sole user
Item#56 will not be awarded due to the sole bidder did not meet the specifications. This item will be informally bid as needed.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the current contract expiring 5/31/2018.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Traffic Signal Controller Equipment with Path Master, Inc.; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Traffic Signal Controller Equipment UTC will provide for the purchase of traffic controller boxes, signals, and monitors used to build, install and maintain all traffic signals throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 3, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Traffic Signal Controller Equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Traffic Signal Controller Equipment in accordance with Request for Quotation RFQ008648 for a term of approximately three (3) years, expiring May 31, 2021, with the option to renew for two (2) additional one (1) year extensions, as follows:
Path Master, Inc., Items # 1-55 and 57-61 $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.