Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction for the Glick Road Bridge Repairs project in an amount up to $80,000.00.
Ordinance 1054-2017 authorized the Director of Public Service to enter into a contract with Complete General Construction for the construction of the Glick Road Bridge Repairs project and to provide for construction administration and inspection services.
The work performed to date for this project consists of concrete bridge deck overlay and expansion joint improvements.
During the course of performing the repairs the contractor found additional damage that needs to be repaired (cracking at the bridge deck joints). It was also discovered a core item needed for the repair (repairing strip seals on the deck surface) was left off of the original bid list. The work for modification 1 will consist of performing these repairs, and other such work as may be necessary to complete the contract.
The original contract amount, no inspection: $510,249.25 (PO061314, Ord. 1054-2017)
The total of Modification No. 1, no inspection: $80,000.00 (This Ordinance)
The contract amount including all modifications: $590,249.25
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
2. UNPLANNED MODIFICATION/BIDDING WAIVER REQUEST
This is an unplanned modification that is necessary to cover the cost of an item needed for the project that was not included in the bidding process. This work exceeded the project’s contingency amount. Tasks to be paid as part of the modification include repairing cracking at bridge deck joints and sealing cracks in the deck surface. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work. The effort to conduct the repair work is suitable as an extention of the project as the contractor is intimately familiar with the resolution to the observed issues. There is also an element of subjectivity of responsibility that the contractor has borne in the cracking. Some of the cracking has been determined to be the contractor's liaiblity to remedy work already performed.
3. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction is CC006056 and expires 8/31/19.
4. Pre-Qualification Status
Complete General Construction has met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $80,000.00 is available within the Department of Public Utilities, Division of Water G.O. Voted Bonds Fund, Fund 6006, however, a transfer of funds and an amendment to the 2018 Capital Improvements Budget is necessary.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the Glick Road Bridge Repairs project to facilitate the completion of planned improvements in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvements Budget; to authorize the Director of Public Service to enter into a contract modification with Complete General Construction in connection with the Glick Road Bridge Repairs project; to waive the competitive bidding provisions of City Code; to authorize a transfer and expenditure of up to $80,000.00 from the Department of Public Utilities, Division of Water General Obligations Voted Bonds Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, contract no. PO061314 with Complete General Construction, in the amount of $510,249.25, was authorized by ordinance no. 1054-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $80,000.00 for the purpose of performing additional work in the Glick Road Bridge Repairs project; and
WHEREAS, a bidding waiver is requested to allow the contractor familiar with the needed work to continue and complete the repairs to the bridge; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Complete General Construction to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended within Fund 6006 - Water G.O. Voted Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690395-100000 (carryover) | Valve Renewal Prgm. | $557,231 | $477,231 | -$80,000
P690411-100006 (carryover) | Glick Rd. Bridge Repairs | $0 | $80,000 | +$80,000
SECTION 2. That the transfer of $80,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Voted Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That this Council has determined that it is in the best interest of the City of Columbus to waive the competitive bidding requirements of Chapter 329 of Columbus City Code for the completion of this project and hereby waives such requirements.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Glick Road Bridge Repairs project in the amount of $80,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service and the Depatment of Public Utilities, which are hereby approved.
SECTION 5. That the expenditure of $80,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 (Department of Public Utilities, Division of Water, G.O. Voted Bonds Fund), Dept-Div 6009 (Water), Project P690411-100006 (Glick Road Bridge Repairs), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.