Explanation
1. BACKGROUND
This ordinance authorizes the Department of Public Service to encumber and expend additional monies to support the construction of FRA-315-0.49 (SR 315 Resurfacing) project, PID 76420, which is being administered by the Ohio Department of Transportation.
The aforementioned project encompasses resurfacing SR-315 from Sullivant Avenue to the pavement break where the I-670 ramp joins SR-315, which is approximately ¾ mile south of the King Avenue exit, and resurfacing SR-315C (Goodale Street) from the I-670 off ramp to Goodale Street, the Michigan Avenue Connector, along the Goodale/Nationwide connector or SR-315, north on Olentangy River Road, to the SR-315 southbound on ramp.
Ordinance 2823-2014 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to that effort, and Ordinance 2951-2017 authorized the Director of Public Service to enter into agreement with and to provide funding to ODOT in the amount of up to $220,000.00 to pay the local share of estimated construction costs.
ODOT first let the project in December 2017, at which time the apparent low bid exceeded the original cost estimate, thereby increasing the proportionate share of construction costs to be borne by the City, and Ordinance 0023-2018 authorized the encumbrance and expenditure of additional funds in the amount of $35,472.00 for that purpose.
ODOT subsequently elected to reject all earlier bids and to re-advertise the project. Again, the apparent low bid received by ODOT on May 3, 2018, was significantly higher than anticipated. The cost attributable to the City also increased due to changes in the items to be funded by ODOT. The purpose of this legislation is to authorize the encumbrance and expenditure of additional funds in the amount of $193,092.00 to satisfy the City’s cost share obligation to ODOT for the project.
2. FISCAL IMPACT
Funding in the amount of $193,092.00 is available in the Streets and Highways Bond Fund within the Department of Public Service for this project expenditure. An amendment to the Department of Public Service 2018 Capital Improvement Budget is necessary to align budget authority with the proper project. A transfer of funds within the Streets and Highways Bond Fund, Fund 7704, is necessary to provide funds for the appropriate project.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned construction schedule and to promote highway safety.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to contribute additional funding to ODOT to support the completion of the SR-315 Resurfacing project; to authorize the expenditure of $193,092.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($193,092.00)
Body
WHEREAS, ODOT is administering the FRA-315-0.49 (SR-315 Resurfacing) project, PID 76420, which encompasses resurfacing portions of SR-315; and
WHEREAS, this improvement project is within the City of Columbus corporate boundaries; and
WHEREAS, Ordinance 2823-2014 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for this project; and
WHEREAS, Ordinance 2951-2017 authorized the Director of Public Service to enter into agreement with and provide funding to ODOT to support the completion of the proposed improvements; and
WHEREAS, ODOT first let the project on December 14, 2017, and the apparent low bid substantially exceeded the cost estimate for those services; and
WHEREAS, Ordinance 0023-2018 authorized the Director of Public Service to execute a second agreement with ODOT relative to the aforementioned project and to contribute additional funding for that purpose; and
WHEREAS, ODOT subsequently elected to reject all earlier bids and to re-advertise the project; and
WHEREAS, the second letting occurred on May 3, 2018, at which time the apparent low bid again proved to be significantly higher than anticipated; and
WHEREAS, this legislation authorizes the encumbrance and expenditure of additional monies in furtherance of the aforementioned project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the encumbrance and expenditure of requisite funding for the project so as to prevent unnecessary delays in the completion thereof, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100073 / Resurfacing - Preventative Surface Treatments - Slurry Seal (Voted Carryover) / $549,184.00 / ($134,036.00) / $415,148.00
7704 / P530282-100105 / Resurfacing - Urban Paving - SR 315 (PID 76420) (Voted Carryover) / $59,056.00 / $134,036.00 / $193,092.00
SECTION 2. That the transfer of $134,036.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 59-12 (Division of Design and Construction), Project P530282-100073 (Resurfacing - Preventative Surface Treatments - Slurry Seal), Object Class 06 (Capital Outlay), to Dept-Div 59-12 (Division of Design and Construction), Project P530282-100105 (Resurfacing - Urban Paving - SR 315 (PID 76420)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to make payment to the Ohio Department of Transportation to support the completion of the FRA-315-0.49 (SR-315 Resurfacing) project, PID 76420.
SECTION 4. That the expenditure of $193,092.00, or so much thereof as may be necessary, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530282-100105 (Resurfacing - Urban Paving - SR 315 (PID 76420)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.