Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sodium Chloride with Cargill, Inc. The Division of Water is the primary user for this specific type of salt. This high purity salt will be used as an Ion Exchange agent for potable water during periods of heavy rain to guard against nitrate events in a new treatment process at the Dublin Road Water Plant. The term of the proposed option contract would be for a period of one year, expiring 7/31/2019, with no option to renew.
The Purchasing Office advertised for formal bids multiple times with no bids received. RFQ007680 opened 1/11/18, RFQ007761 opened February 1, 2018 and RFQ008315 was originally scheduled to open March 22, 2018 and was extended until March 29, 2018. The Purchasing Office, at the request of the Division of Water, has negotiated with the supplier that is currently providing the product. The product is for a recently installed system and has been provided as part of the project during the testing phase. It is in the best interest of the City to enter into a negotiated contract with Cargill, Inc. who has agreed to provide this product over the course of the year until specifications and timing is right for another competitive bid process.
The Purchasing Office is recommending award as follows:
Cargill, Inc., CC# 007812 expires October 6, 2019, Sodium Chloride - Solar Salt, $1.00
Total Estimated Annual Expenditure: $360,000, Division of Water, sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance as the current method of supply of this product is nearing expiration.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: Funding to establish this o...
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