Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Caterpillar OEM Parts and Services with Ohio Machinery dba Ohio CAT. The Division of Fleet Management is the primary user for Caterpillar OEM Parts and Services. Caterpillar OEM Parts and Services are used to repair City vehicles. Ohio Machinery dba Ohio CAT is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately two (2) years, expiring 9/30/2020, with the option to renew for one (1) additional year.
Ohio Machinery dba Ohio CAT, CC# 006428 expires 9/30/2020, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Caterpillar OEM Parts and Services with Ohio Machinery, dba Ohio CAT, in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from the General Fund. ($1.00).
Body
WHEREAS, the Caterpillar OEM Parts and Services UTC will provide for the purchase of Caterpillar OEM Parts and Services used to repair City vehicles and Ohio Machinery, dba Ohio CAT, is the sole source provider of these goods and services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Caterpillar OEM Parts and Services with Ohio Machinery, dba Ohio CAT; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Caterpillar OEM Parts and Services for a term of approximately two (2) years, expiring 9/30/2020, with the option to renew for one (1) additional year, as follows:
Ohio Machinery dba Ohio CAT, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.