Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to waive the competitive bidding provisions of the Columbus City Code and enter into a contract with Johnson Controls (formerly Tyco SimplexGrinnell) to upgrade the current Genetec Video Management System of the City Of Columbus' Neighborhood Safety Cameras. The original contract with Tyco SimplexGrinnell was authorized by ordinance number 0787-2011, passed on 5/23/2011 and authorized the installation of safety cameras in five Columbus neighborhoods: Hilltop, Livingston Avenue, Mt. Vernon, Weinland Park, and the Linden area. Subsequent ordinances provided for the installation of safety camera systems at four locations in the Livingston Avenue area, new cameras for the Downtown region, and additional cameras in the five original neighborhoods where cameras were already present. In addition, Tyco SimplexGrinnell was awarded a brand new contract in response to RFSQ (SA005896) on June 8, 2015 to install twenty-seven neighborhood safety cameras in nine locations via ord. 2245-2016. This legislation seeks authorization to contract with Johnson Controls to upgrade the current Genetic Video Management System. This upgrade includes a virtualized server environment at the City's Data Center and will streamline the overall management of the safety camera environment, provide a more secure and monitored environment for the camera application and data, allow for quick recovery of server assets and camera recording, and facilitate a scalable infrastructure for future implementations. Additionally, the upgrade will give control of the entire neighborhood camera system (along with the images generated) to the Columbus Division of Police and allow for timely collection of evidence captured on the cameras. This ordinance also authorizes Johnson Controls to relocate a camera currently located at Kent and Seymour, to Lilley and Mound St.
Emergency action is requested in order to facilitate the upgrade in a timely manner and streamline the system for the Division of Police.
Johnson Controls Fire Protection LP - Vendor Number 009524 Contract Compliance No. CC08861-132721, expiration date August 17, 2018
Fiscal Impact: This legislation waives competitive bidding and authorizes the Safety Director to enter into contract with Johnson Controls Fire Protection LP (formerly Tyco SimplexGrinnell) for $46,323.32 to upgrade the city's current Genetic Video Management System for the Neighborhood cameras and to relocate a camera, antenna, and pole currently located at Kent and Seymour. Funds for this contract are budgeted in Public Safety's Capital Improvement Budget.
Title
To authorize the Public Safety Director to enter into a contract with Johnson Controls Fire Protection LP to upgrade the city's current Genetic Video Management System to a virtualized server environment; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $46,323.32 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($46,323.32)
Body
WHEREAS, the City desires to upgrade the current Genetec Video Management System for the City Of Columbus' Neighborhood Safety Cameras; and,
WHEREAS, the Safety Director wishes to enter into a contract with Johnson Controls Fire Protection LP, formerly Tyco SimplexGrinnell, the company that has designed and installed all of the neighborhood cameras since the inception of the project in 2011; and,
WHEREAS, the Public Safety Director has determined that it is in the best interest of the City to waive the competitive bidding provisions of the City of Columbus and award a contract to Johnson Controls Fire Protection LP due to expediency and the company's familiarity with all of the neighborhood safety camera setups; and,
WHEREAS, funding for these expanded services are budgeted in Public Safety's Capital Improvement budget; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety in that it is immediately necessary to authorize the Public Safety Director to enter into a contract with Johnson Controls for the upgrade of the neighborhood cameras to a virtual server as part of a comprehensive approach to keeping the public safe, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director is hereby authorized and directed to enter into a contract with Johnson Controls Fire Protection LP to provide an upgrade to the current Genetec Video Management System of the City Of Columbus' Neighborhood Safety Cameras, to create a virtualized server environment at the City's Data Center, and also to relocate a previously installed camera.
SECTION 2. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes to enter into this contract, and hereby waives said provisions.
SECTION 3. That the expenditure of $46,323.32, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same