Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for improvements to Audubon Park.
Audubon Park is a 7.35 Acre Park located between Hudson Street and Weber Road, East of I-71. This project will provide a new loop path, replacement of basketball court, and new playground, as well as associated storm water improvements for the park. These improvements will serve residents of the North Linden Area by providing a needed and easily accessible neighborhood recreation space.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, and received by the Recreation and Parks Department on April 26, 2018. Bids were received from the following companies:
Company Status Amount
Tyevco, Inc. (MAJ) $276,394.00
M&D Blacktop (MAJ) $375,000.00
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 West Audubon Blvd.
Lancaster OH 43130
James Boggess, 614-265-6477
CC#: 31-1626034
Fiscal Impact: Ordinance 0154-2018 authorized the acceptance and appropriation of a grant, in the amount of $75,017.00, and a grant match, in the amount of $144,983.00, for this project. This ordinance will authorize additional grant match funds, in the amount of $81,394.00. The additional matching funds will create a new total of $301,394.00 in funding for this project. $301,394.00 is budgeted and available in the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Emergency Justification: An emergency is being requested in order for work to begin during the summer season and allow the work to be complete prior to the NatureWorks Grant Deadline.
Benefits to the Public: Improving Audubon Park will benefit the surrounding community by providing a neighborhood park within walking distance of a large portion of the North Linden Area. Funding provided through the NatureWorks Grant will benefit the City by reducing the capital burden of the park development while also meeting the goals of the Ohio Department of Natural Resources in its administration of the grant.
Area(s) Affected: North Linden Planning Area (11)
Master Plan Relation: Improvement of Audubon Park would meet several strategies listed in the Master Plan including…
Acquire enough land to meet recommended standards for all classifications of parkland.
• Develop strategic partnerships (Ohio Department of Natural Recourses Support through the NatureWorks Grant)
• Reevaluate existing properties and facilities to determine if each meets the needs of CRPD.
Remove access and circulation barriers to city parks
• Make facilities within a park accessible to pedestrians
Make acquiring land for neighborhood parks a high priority
• Locate neighborhood parks within one-half mile of all neighborhoods.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for improvements to Audubon Park; to authorize the transfer of $81,394.00 between projects within Recreation and Parks Bond Fund; to amend the 2018 Capital Improvements Budget; to authorize the expenditure of $301,394.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($301,394.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for improvements to Audubon Park; and
WHEREAS, it is necessary to authorize the transfer of $81,394.00 between projects within Recreation and Parks Bond Fund; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $301,394.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract in order for work to begin during the summer season and to allow the work to be complete prior to the NatureWorks Grant Deadline for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco, Inc. for improvements to Audubon Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $81,394.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P440006-100000; UIRF Misc. (Voted Carryover) / $177,417 / ($30,017) / $147,400
Fund 7702; P510017-100000; Park & Playground Development (Voted Carryover) / $730,960 / ($621,377) / $109,583
Fund 7702; P440006-900002; UIRF - Audubon Park Improvements - Natureworks - Grant Match (Voted Carryover) / $144,983 / $81,394 / $226,377
Fund 7702; P510018-201801; Sports Courts Improvements 2018 (Voted Carryover) / $0 / $570,000 / $570,000
Fund 7702; P510017-100000; Park & Playground Development (Voted Carryover) / $109,583 / ($29,486) / $80,097 (to match cash)
Fund 7702; P510018-100000; Hard Surface Improvements/ $13,500 / ($13,500) / $0 (to match cash)
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $301,394.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.