Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Hardline Design Company for architectural design services for renovations and improvements to the Indian Mound Recreation Center.
Background: The design for the Indian Mound Recreation Center will include a possible gym expansion, kitchen expansion, office expansion, additional classroom space and utility upgrades. Design improvements will include updating electrical service, lighting, windows, doors, floors, HVAC upgrades including air conditioning, painting and adding gas service to the facility.
The modification includes $400,000.00 for construction management, additional design work and additional soil testing. The Construction Management portion of this modification was not originally included in the original contract. It was determined after bidding that these services were required for project delivery given the complexity and critical nature of these facility improvements. The construction management portion is not to exceed $400,000. The remaining amount is for additional design and soil testing.
Principal Parties:
Hardline Design Company
4608 Indianola Avenue
Columbus, OH 43214
Charissa Durst, 614.784.8733
CC# 31-1688928
Emergency Justification: An emergency is being requested in order for construction and construction management to start in June.
Fiscal Impact: $439,341.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Hardline Design Company for architectural design services for improvements to Indian Mound Recreation Center; to authorize the expenditure of $439,341.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $1,417,027.06 within the Recreation and Parks Voted Bond Fund; to amend the 2018 Capital Improvement Budget; and to declare an emergency. ($439,341.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with Hardline Design Company for architectural design services for improvements to Indian Mound Recreation Center; and
WHEREAS, it is necessary to authorize the expenditure of $1,417,027.06 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $1,417,027.06 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract so that design work may continue and stay on schedule and not disrupt the Center’s schedule for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with Hardline Design Company for architectural design services for improvements to Indian Mound Recreation Center in the amount of $439,341.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,417,027.06 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510035-100000; Facility Renovations (Voted Carryover) / $37,185 / $4,500 / $41,685 (to match cash)
Fund 7702; P510122-100000; HVAC Improvements (Voted Carryover) / $66,900 / ($66,900) / $0
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $1,624,165 / ($314,925) / $1,309,240
Fund 7702; P510125-100000; Alum Creek Facility Improvements (Voted Carryover) / $90 / ($90) / $0
Fund 7702; P510035-100000; Facility Renovations (Voted Carryover) / $41,685 / ($41,685) / $0
Fund 7702; P510035-100004; Facility Improvements - Contingencies (Voted Carryover) / $993,427 / ($993,427) / $0
Fund 7702; P510126-100000; Indian Mound Facility Improvements (Voted Carryover) / $7,522,314 / $1,417,027 / $8,939,341
SECTION 7. For the purpose stated in Section 1, the expenditure of $439,341.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.