Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Gutknecht Construction for the renovation of the Indian Mound Community Center.
Background: The Recreation and Parks Design & Construction team and the Parks Operations and Maintenance teams worked with and met with the community. The community had been requesting an updated and larger facility; Indian Mound was deemed a facility that needed work. A Design Consultant was selected and through internal discussions and community meetings a design was done that met community needs as well as the Department needs.
The renovations for the Indian Mound Recreation Center will include a possible gym expansion, kitchen expansion, office expansion, additional classroom space and utility upgrades. Design improvements will include updating electrical service, lighting, windows, doors, floors, HVAC upgrades including air conditioning, painting and adding gas service to the facility.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, and received by the Recreation and Parks Department on May 3, 2018. Proposals were received from the following companies:
Company Status Bid Amount
RW Setterlin MAJ $8,618,500.00
Gutknecht Construction MAJ $7,686,500.00
Thomas & Marker MAJ $8,351,500.00
After reviewing the proposals that were submitted, it was determined that Gutknecht Construction was the lowest and most responsive bidder.
Principal Parties:
Gutknecht Construction
2280 Citygate Drive
Columbus, OH 43219
Char Fish, 614-532-5410
31-0935568
Exp. Date: pending
Emergency Justification: An emergency is being requested in order to begin the renovation early summer 2018. The renovations are to be completed by summer 2019.
Benefits to the Public: Indian Mound Park is a well-used park and the existing community center is too small to accommodate the growing needs of the community. This project will help alleviate that problem by adding needed recreation space to the community.
Community Input Issues: There have been community meetings in order to get community input on the needs and desires for the new community center.
Area(s) Affected: Far South Area Community. Planning Area 23.
Master Plan Relation: This project relates to the Master Plan by maintaining and updating existing facilities.
Fiscal Impact: After adding $262,000.00 in alternates to the base bid of $7,686,500.00, the costs for this project will be $7,948,500.00 with a contingency of $551,500.00 for a total of $8,500,000.00. This amount is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Gutknecht Construction for the renovation of the Indian Mound Community Center; to authorize the expenditure of $7,948,500.00 with a contingency of $551,500.00 for a total of $8,500,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($8,500,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Gutknecht Construction for the renovation of the Indian Mound Community Center; and
WHEREAS, it is necessary to authorize the expenditure of $7,948,500.00 with a contingency of $551,500.00 for a total of $8,500,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract in order to begin the renovations early summer 2018; renovations are to be completed by summer 2019 for the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Gutknecht Construction for the renovation of the Indian Mound Community Center.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $8,500,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.