City of Columbus - File #: 1382-2018

• File #: 1382-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/9/2018
• In control: Public Safety Committee
• On agenda: 6/11/2018
• Final action: 6/13/2018
• Title: To authorize and direct the Finance and Management Director to issue a purchase order to Doron Precision Systems, Inc. for the purchase of a mobile driving simulator lab trailer for permanent use within the Division of Fire (CFD), Training Department; to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, on the purchase of the Doron Precision Systems mobile driving simulator lab; to authorize the expenditure of $55,594.30 from the Safety Voted Bond Fund via ACPR001147 as authorized by Ordinance 0182-2018; to authorize the expenditure of $500,348.70 from the General Government Grant Fund; and to declare an emergency. ($555,943.00)

Date	Ver.	Action By	Action	Result
6/13/2018	1	CITY CLERK	Attest
6/12/2018	1	MAYOR	Signed
6/11/2018	1	COUNCIL PRESIDENT	Signed
6/11/2018	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: The legislation authorizes the Finance and Management Director to issue a purchase order to Doron Precision Systems, Inc. for the purchase of a mobile driving simulator lab for permanent use within the Division of Fire (CFD), Training Department.

The City of Columbus was awarded Federal Fiscal Year 2016 Assistance to Fire Fighters Grant from the Assistance to Fire Fighters (AFG) Grant program, via the Department of Homeland Security / Federal Emergency Management Agency (FEMA), which will provide financial assistance for the purchase of the mobile driving simulator lab. The mobile driving simulator lab will be used for initial CFD recruit driver training, annual continuing education (CE), and vehicle incident remedial training for all CFD personnel. Expenditures for the project will cover the purchase cost of the trailer, the mobile interactive driver training simulators, and related equipment, as well as the delivery, installation, and the full testing of the complete system as a "turnkey package" with all integrated associated components, and training on this equipment. The City will act as Grantee to the Department of Homeland Security / Federal Emergency Management Agency (FEMA), and approved the acceptance of this Grant via Ordinance #0182-2018. The grant award is for a maximum of $743,000.00, which is comprised of $675,455.00 from the AFG award, with a 10% cost match of the final purchase amount to be made by the City, not to exceed $67,545.00, of non-Federal funds. The successful bidder's total bid amount was $555,943.00, and the City's actual 10% match of the final purchase amount would be $55,594.30.

Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ008460). Two (2) bids were received. One bid was for the specified product (Doron Precision Systems / Model #550 & #660 Fi...