Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 and Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419 project and to provide payment for construction, construction administration and inspection services.
This contract is made up of two projects: Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 (Project 1); and Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419 (Project 2). The work for project 1 will consist of the installation of a new mast arm traffic signal with radar detection, ADA curb ramps, rebuilding a small traffic island, resurfacing, new sidewalk, pavement markings and signage. The work for project 2 will consist of adding signage, changing lane configuration, constructing ADA curb ramps, minor drainage and waterline improvements, and adding a new mast arm signal.
The estimated Notice to Proceed date is June 18, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on April 17, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Complete General Construction |
$1,161,913.29 |
Columbus, OH |
Majority |
|
Asplundh Construction, LLC |
$1,249,844.50 |
Gahanna, OH |
PHC |
|
Danbert, Inc. |
$1,258,757.09 |
Plain City, OH |
Majority |
|
U. S. Utility Contractor |
$1,294,111.64 |
Blacklick, OH |
FBE |
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $1,161,913.29. The amount of construction administration and inspection services will be $116,191.33. The total legislated amount is $1,278,104.62.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This project is funded by the Ohio Department of Transportation (ODOT) and by Department of Public Service bond funds. ODOT funds in the amount of $980,734.21 are available on a reimbursement basis for this project through Fund 7765, the Federal Transportation Grants Fund. The City’s cost share portion of $297,370.41 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the Department of Public Service’s 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project, along with a transfer of funds within Fund 7704 to establish cash within the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete the needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to appropriate funds within the Federal Transportation Grants Fund; to authorize the transfer of cash within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 and Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419 project; to authorize the expenditure of up to $297,370.41 for the project from the Streets and Highways Bond Fund; to authorize the expenditure of up to $980,734.21 for the project from the Federal Transportation Grants Fund; and to declare an emergency. ($1,278,104.62)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 and Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419 project; and
WHEREAS, this project consists of improvements at the intersections of Central Avenue with Mound Street and with and Harrisburg Pike, and also at Agler Road with Cassady Avenue and with Sunbury Road; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize the appropriation of funds within Fund 7765, the Federal Transportation Grants Fund, to establish sufficient cash to pay for the ODOT portion of the project; and
WHEREAS, a transfer of funds is necessary within Fund 7704 to establish sufficient cash within the proper project to pay for the City portion of the project; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 and Intersection Improvements - Agler Road-Cassady Avenue at Sunbury Road PID 99419 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to complete the projects at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530086-100030 / Intersection Improvements - SR 161 Corridor Study (Voted Carryover) / $600,000.00 / ($297,371.00) / $302,629.00
7704 / P530086-100032 / Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 (Voted Carryover) / $0.00 / $96,844.00 / $96,844.00
7704 / P530086-100033 / Intersection Improvements - Agler Road-Cassady Avenue at Sunbury Road PID 99419 (Voted Carryover) / $0.00 / $200,527.00 / $200,527.00
7704 / P530086-100030 / Intersection Improvements - SR 161 Corridor Study (Voted 2016 SIT Supported) / $0.00 / $297,371.00 / $297,371.00
7704 / P530086-100032 / Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 (Voted 2016 SIT Supported) / $92,000.00 / ($92,000.00) / $0.00
7704 / P530086-100033 / Intersection Improvements - Agler Road-Cassady Avenue at Sunbury Road PID 99419 (Voted 2016 SIT Supported) / $240,000.00 / ($205,371.00) / $34,629.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $435,796.66 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591704 (2017 Central Avenue/Harrisburg Pike at Mound Street 99420), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $544,937.55 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591705 (2017 Agler Road/Cassady Avenue at Sunbury Road 99419), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $96,843.70, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100030 (Intersection Improvements - SR 161 Corridor Study), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100032 (Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street), Object Class 06 (Capital Outlay).
SECTION 5. That the transfer of $200,526.71, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086-100030 (Intersection Improvements - SR 161 Corridor Study), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100033 (Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road), Object Class 06 (Capital Outlay).
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1121 East Fifth Avenue, Columbus, Ohio, 43219, for the Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420 and Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419 project in the amount of up to $1,161,913.29 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $116,191.33.
SECTION 7. That the expenditure of $96,843.70, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100032 (Intersection Improvements - Central Avenue - Harrisburg Pike at Mound Street PID 99420), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $200,526.71, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100033 (Intersection Improvements - Agler Road - Cassady Avenue at Sunbury Road PID 99419), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $544,937.55, or so much thereof as may be needed, is hereby authorized in Fund Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591705 (2017 Agler Road/Cassady Avenue at Sunbury Road 99419), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $435,796.66, or so much thereof as may be needed, is hereby authorized in Fund Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591704 (2017 Central Avenue/Harrisburg Pike at Mound Street 99420), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 14. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 15. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.