Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into a contract with Telvent USA LLC, for ArcFM software maintenance and support for the Department of Public Utilities (DPU). ArcFM software is used by DPU to track the City’s electric assets using geographic information system (GIS) technology. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. The most recent agreement was authorized by ordinance 2799-2017, passed November 20, 2017, through purchase order PO084207. This contract will provide software maintenance and support services for the period August 6, 2018 through August 5, 2019 at a cost of $14,777.20.
This ordinance will also authorize the Director of the Department of Technology (DoT) to enter into a contract with Telvent for ArcFM software maintenance and support currently used by DoT’s GIS office for tracking the City’s fiber assets using GIS technology. The original agreement (EL014753) was authorized by ordinance 1365-2013, passed July 15, 2013. The most recent agreement was entered into by the authority of ordinance 2799-2017, passed November 20, 2017 through purchase order PO084207. This contract will provide software maintenance and support services for the period August 6, 2018 through August 5, 2019 at a cost of $13,727.40.
Total cost of this ordinance is $28,504.60.
Finally, this ordinance requests approval for services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Section 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose.
FISCAL IMPACT:
For years 2016 and 2017, DoT expended $66,712.00 and $26,976.47 respectively for ArcFM software maintenance and support (with additional ArcFM software solutions in 2016). Total cost of this year's (2018) contract is $28,504.60. Funds are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Telvent USA LLC C.C. #/F.I.D.: 52-1366064 Expiration Date: 06/17/2018
DAX Vendor Account #: 009049
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with Telvent USA LLC for ArcFM software maintenance and support; in accordance with sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $28,504.60 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($28,504.60)
Body
WHEREAS, this ordinance will authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with Telvent USA LLC, for ArcFM software maintenance and support for the period August 6, 2018 through August 5, 2019, at a cost of $28,504.60 which entails the amount of $14,777.20 for DPU’s software maintenance and support to track the City's water, sewer and electric assets using GIS technology, and $13,727.40 for DoT’s maintenance and support for tracking the city's fiber assets using GIS technology, and
WHEREAS, the services provided by Telvent USA LLC are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code and it has been determined that Telvent USA LLC is the sole source of licensing, maintenance and support and training services for ArcFM software solutions and does not utilize re-sellers for this purpose; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with Telvent USA LLC, for software maintenance and support for the Departments of Public Utilities and Technology, thereby preserving public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, (DoT) on behalf of the Department of Public Utilities (DPU), be and is hereby authorized to enter into a contract with Telvent USA LLC, for software maintenance and support of the ArcFM software solutions for the term period August 6, 2018 through August 5, 2019, at a total cost of $28,504.60, which includes the cost of $13,727.40 allocated to DoT’s software maintenance and support, and $14,777.20 for DPU’s portion.
SECTION 2: That the total cost associated with this legislation is $28,504.60 or so much thereof as may be necessary, is hereby authorized to be expended from (Please see attachment 1523-2018 EXP):
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $13,727.40 | {DoT}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 | Amount: $901.41 | {DPU -Electricity}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 | Amount: $5,733.55 | {DPU -Water}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 | Amount: $6,428.08 | {DPU-Sewer & Drains}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 | Amount: $1,714.16 | {DPU-Storm water}
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That these contracts are being entered into pursuant to the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: This ordinance shall take effect and be in force from and after the earliest period allowed by law.