Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Conduent State & Local Solutions for the Parking Services Division - Mobile Payment & License Plate Recognition Solution project. The contract has an initial term of three years with two one-year renewal options.
The Department of Public Service issued a Request for Proposal for the Parking Services Division - Mobile Payment & License Plate Recognition Solution project. The intent of this project is to facilitate the design, implementation, operation, and support of a mobile payment, virtual permitting, and license plate recognition system on behalf of the Department of Public Service, Parking Services Division.
The project was formally advertised on the Vendor Services web site from March 7, 2018, to April 9, 2018. The City received six responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 16, 2018.
Company Name City/State Status
Vigilant Solutions Livermore, CA MAJ
NuPark Lubbock, TX N/A
Conduent State & Local Solutions, Inc Germantown, MD MAJ
Passport Labs, Inc. Charlotte, NC MAJ
T2 Systems, Inc. Indianapolis, IN MAJ
PayLock Somerville, NJ MAJ
The evaluation committee requested oral presentations of the two firms with the highest scored proposals (Passport Labs and Conduent State & Local Solutions) due to the complexity of the proposals, the need to understand new technology, and the closeness of the scoring. Oral presentations were heard on May 1, 2018. The evaluation committee met again to discuss the presentations and to give final scores to Passport and Conduent. After the oral presentations Conduent State & Local Solutions received the highest score from the evaluation committee and they will be awarded the Parking Services Division - Mobile Payment & License Plate Recognition Solution contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Conduent State & Local Solutions.
2. CONTRACT COMPLIANCE
The contract compliance number for Conduent State & Local Solutions, Inc. is CC000606 and expires on April 6, 2019.
3. FISCAL IMPACT
Funding for the first year of the contract is available as follows: $133,600.00 in the General Fund and $346,000.00 in the Streets & Highways Bond Fund within the Department of Public Service. An amendment to the 2018 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project. A transfer of funds within the Streets and Highways Bond Fund is necessary to align cash with the proper project
4. EMERGENCY DESIGNATION
Emergency action is requested so as to provide necessary project funding at the earliest time possible and to prevent delays in the implementation of Short North Parking Plan within the City of Columbus.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract with Conduent State & Local Solutions to provide license plate recognition software and equipment, virtual residential permit software and support, and a mobile payment application to modernize City parking services; to authorize the expenditure of $133,600.00 from the General Fund and the expenditure of $346,000.00 from the Streets & Highways Bond Fund; and to declare an emergency. ($479,600.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for mobile payment, virtual permitting, and license plate recognition services; and
WHEREAS, the Department of Public Service, Parking Services Division, issued a Request for Proposal for that purpose; and
WHEREAS, Conduent State & Local Solutions submitted a satisfactory proposal and will be awarded the Parking Services Division - Mobile Payment & License Plate Recognition Solution contract; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into contract with Conduent State & Local Solutions for the provision of mobile payment, virtual permitting, and license plate recognition services described above; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of the aforesaid service contract so to prevent unnecessary delays in the delivery of the requisite services and in the implementation of the Short North Parking Plan, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $888,090.00 / ($346,000.00) / $542,090.00
7704 / P530170-100002 / Parking Services Equipment - Mobile Payment and License Plate Recognition (Voted Carryover) / $0.00 / $346,000.00 / $346,000.00
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted 2016 Debt SIT Supported) / $0.00 / $346,000.00 / $346,000.00
7704 / P530170-100001 / Parking Services Equipment (Voted 2016 Debt SIT Supported) / $125,000.00 / ($125,000.00) / $0.00
7704 / P540001-100000 / Parking Meters - Commodities (Voted 2016 Debt SIT Supported) / $750,000.00 / ($221,000.00) / $529,000.00
SECTION 2. That the transfer of $346,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 59-12 (Division of Design and Construction), Project P530103-100000 (Arterial Street Rehabilitation), Object Class 06 (Capital Outlay), to Dept-Div 59-12 (Division of Design and Construction), Project P530170-100002 (Parking Services Equipment - Mobile Payment and License Plate Recognition ), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Conduent State & Local Solutions, Inc. relative to the Parking Services Division - Mobile Payment & License Plate Recognition Solution project.
SECTION 4. That the expenditure of $133,600.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5913 (Traffic Management), in Object Level 03 (Purchased Services), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $346,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets & Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530170-100002 (Parking Services Equipment - Mobile Payment and License Plate Recognition ), in Object Level 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.