Explanation
This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract with Righter Company to complete the CoGo Bike Share Expansion project.
Background: The expansion project (ODOT PID 105710) will add 26 stations and 232 bikes to the regional network. The match funding for the MORPC/ODOT grant will be provided by Columbus, the City of Bexley, the City of Grandview Heights, and the City of Upper Arlington.
CoGo Bike Share launched in 2013 in the downtown core of Columbus. The 30 station network was limited in size and scope, and data shows that ridership increased significantly as the system expanded from downtown into the Harrison West, Short North, OSU campus, and Weinland Park areas.
In 2016, the Department partnered with Grandview Heights, Upper Arlington, and Bexley to apply for grant funding to expand the bike share network. The funding provides 72% of the total costs of the 26 stations. The stations will be divided among the 4 cities: Columbus = 13, Grandview Heights = 4, Upper Arlington = 5, Bexley = 4. It is also necessary to authorize the Director to enter into agreements with these municipalities regarding funding for the Expansion project.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, and received by the Recreation and Parks Department on May 1, 2018. Bids were received from the following companies:
Company Status Amount
Righter Company (MAJ) $1,593,794.00
Principal Parties:
Righter Company
2424 Harrison Road
Columbus, OH 43204
(614) 272-9700
Contact: Brad Nadolson
CCN: 310889208
Emergency Justification: An emergency is being requested because the project grant funding required awarding of the contract to proceed with order and installation of the bike share equipment in 2018.
Benefits to the Public: CoGo riders currently average over 4,000 miles per week. The expansion will connect 150,000 residents to within a few minutes of the bike share network.
Bike sharing is a rapidly growing piece of the nation's urban transportation fabric. The economic impacts of expanding transit options such as bike share in large cities is well documented. A key economic and equity impact will be the expansion of bike share into low opportunity areas in Columbus for bike access.
Area(s) Affected:
Columbus: Expanded network to Fifth by Northwest, Linden, Near East side, Franklin Park, University District
Bexley: Downtown
Grandview Heights: Downtown, Grandview Yard
Upper Arlington: Downtown, Lane Avenue corridor
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by adding active transportation alternatives. Improving the environmental health of the city. Improving access to parks, employment centers, community centers, retail, and attractions. Provides a low cost, easy access network of bikes throughout a 12 mile service area for thousands of residents, workers, and visitors.
Fiscal Impact: This ordinance will authorize the appropriation of $1,147,531.00 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a total grant match of $446,263.00. $303,263.00 of the grant match will come from the Recreation and Parks Voted Bond Fund 7712. $303,263.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this portion of the grant match and contract. The City of Bexley will be providing $44,000.00 towards the total grant match. The City of Grandview Heights will be providing $44,000.00 towards the total grant match. The City of Upper Arlington will be providing $55,000.00 towards the total grant match. This ordinance will authorize the appropriation of $143,000.00 in the COGO Bike Share Property Management Fund 2294, Subfund 229405 for the total of the matching funds being provided by the partnering cities mentioned herein. There is a total of $1,593,794.00 available for this project.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Righter Company to complete the CoGo Bike Share Expansion project; to authorize the Director of the Recreation and Parks Department to enter into agreements with other municipalities for the CoGo Bike Share Expansion project; to amend ordinance 1890-2017 in order to update the amount of the grant and clarify the parties entering into an agreement for the grant funding; to authorize the City Auditor to appropriate $1,147,531.00 to the Recreation and Parks Grant Fund; to authorize the City Auditor to appropriate $143,000.00 to the Recreation and Parks Property Management Fund; to authorize City Auditor to transfer $303,263.00 between projects within Recreation and Parks Voted Bond Fund; to amend the 2018 Capital Improvements Budget; to authorize the expenditure of $1,593,794.00 from the Recreation and Parks Grant Fund, Property Management Fund, and Voted Bond Fund; and to declare an emergency. ($1,593,794.00).
Body
WHEREAS, Ordinance Number 1890-2017 originally authorized the Director of Recreation and Parks to enter into a grant agreement with the Mid-Ohio Regional Planning Commission ("MORPC"); however, MORPC only conducted the selection process on the behalf of ODOT and now requires that an agreement be made between ODOT and CRPD in order for the expansion project to be administered by the City; and
WHEREAS, it is necessary to amend Ordinance Number 1890-2017 in order to update the amount of the grant and clarify the parties entering into an agreement for the grant funding; and
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Righter Company to complete the CoGo Bike Share Expansion project; and
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into agreements with Bexley, Grandview Heights and Upper Arlington for the CoGo Bike Share Expansion project; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate $1,147,531.00 to the Recreation and Parks Grant Fund; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate $143,000.00 to the Recreation and Parks Property Management Fund; and
WHEREAS, it is necessary to authorize City Auditor to transfer $303,263.00 between projects within Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,593,794.00 from the Recreation and Parks Grant Fund, Property Management Fund, and Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Righter Company to complete the CoGo Bike Share Expansion project, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of Ordinance Number 1890-2017, which authorized and directed the Director of Recreation and Parks to accept a grant and enter into a contract with the Mid-Ohio Regional Planning Commission (MORPC) for the expansion of the COGO Bike Share system in the amount of $990,921.00, is hereby amended to authorize the Director of Recreation and Parks to enter into the grant agreement with the Ohio Department of Transportation (ODOT) and increases the grant amount by $156,610 to a total of $1,147,531.00.
SECTION 2. That the Director of Recreation and Parks, on behalf of the City of Columbus, is authorized to enter into agreements with the City of Bexley, the City of Grandview Heights, and the City of Upper Arlington in regards to the funding and operations of the CoGo Regional Bike Share Expansion Project.
SECTION 3. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Righter Company to complete the CoGo Bike Share Expansion project.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $1,147,531.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 8. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $143,000.00 is appropriated to the Recreation and Parks COGO Bike Share Property Management Fund 2294, Subfund 229405 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed Memorandum of Understanding between the City of Columbus and the partner cities mentioned herein this ordinance.
SECTION 9. That the transfer of $303,263.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 10. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702:
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $2,017,302 / ($185,000) / $1,832,302
Fund 7702; P510303-100002; Greenways - Alum Creek Trail - Easton Improvements (Voted carryover) / $0 / $185,000 / $185,000
Fund 7702; P510316-100000; Greenways Projects (Voted Carryover) / $1,832,302 / ($2,701) / $1,829,601 (to match cash)
Fund 7712:
Fund 7712; P510229-100004; Kiosks/Equipment (Voted Carryover); $0 / $44,178 / $44,178 (to match cash)
Fund 7712; P510229-100004; Kiosks/Equipment (Voted Carryover); $44,178 / ($44,178) / $0
Fund 7712; P510430-100000; Champions Clubhouse (Voted Carryover); $267,960 / ($259,085) / $8,875
Fund 7712; P510907-100000; Greenways - COGO Expansion Grant Match (Voted Carryover); $0 / $303,263 / $303,263
SECTION 11. That, for the purpose stated in Section 1, the expenditure of $1,593,794.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283, COGO Bike Share Property Management Fund 2294, Subfund 229405, and Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.