Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a service contract with Debra Kuempel, Inc., in the amount of up to $200,000.00 for the Traffic Management Lighting Upgrade Project.
The intent of this project is to provide the City of Columbus, Department of Public Service, Division of Traffic Management with a safer, cleaner, more energy efficient facility by upgrading the lighting in and outside the building at 1820 E. 17th Avenue.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Traffic Management Lighting Upgrade contract. The project was formally advertised on the Vendor Services web site from March 7, 2018, to April 26, 2018. The Department also held two (2) optional site tours for interested vendors to visit the building on March 22nd and April 18th respectively.
The City received one (1) response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on May 3rd, 2018. The responding firm was:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Debra Kuempel, Inc. Columbus, OH MAJ
Debra Kuempel, Inc., was the only response and received an acceptable score by the evaluation committee and will be awarded the Traffic Management Lighting Upgrade contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Debra Kuempel, Inc.
2. CONTRACT COMPLIANCE
Debra Kuempel, Inc., contract compliance number is CC005675and expires 6/27/2019.
3. FISCAL IMPACT
Funding for this contract was budgeted and is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital improvement Budget and a transfer of cash is necessary to align budget authority and cash with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so these safety improvements can be started as quickly as possible.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Debra Kuempel, Inc., for the Traffic Management Lighting Upgrade Project; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($200,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide the Division of Traffic Management with a safer, cleaner, more energy efficient facility by upgrading the lighting in and outside the building; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Traffic Management Lighting Upgrade project; and
WHEREAS, Debra Kuempel, Inc., submitted the only proposal for this project; and
WHEREAS, the Debra Kuempel, Inc., proposal was evaluated, deemed responsive, and recommended for award by the evaluation committee; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into a contract with Debra Kuempel, Inc., for the lighting upgrade service described above in the amount of up to $200,000.00; and
WHEREAS, an amendment to the 2018 Capital Improvement Budget and a transfer of cash is necessary to align budget authority and cash with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Debra Kuempel Inc., in order to provide funding for the Traffic Lighting Upgrade Project contract so that these safety improvements and be started as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows:
Fund / Project ID | Project Name | Current Authority | Revised Authority | Change
7704 / P590130 - 100000 / 59-09 Facilities Capital Improvements (Voted Carryover) / $531,873.00 / ($200,000.00) / $331,873.00
7704 / P590130 - 100059 / Facilities - 1820 E. 17th Ave - Lighting Upgrades (Voted Carryover) $0.00 / $200,000.00 / $200,000.00
SECTION 2. That the transfer of $200,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590130 - 100000 (59-09 Facilities Capital Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590130 - 100059 (Facilities - 1820 E. 17th Ave - Lighting Upgrades), Object Class 06 (Capital Outlay).
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a service contract with Debra Kuempel, Inc., at 5130 Transamerican Dr. Columbus, Ohio, 43228, for the Traffic Management Lighting Upgrade project in an amount up to $200,000.00.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P590130-100059 (Facilities - 1820 E. 17th Ave - Lighting Upgrades), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.