Explanation
BACKGROUND: This ordinance authorizes the purchase of DNA lab supplies for the Division of Police Crime Lab from Promega Corp in the amount of $40,500.00. All of these DNA supplies can be ordered from the city’s universal term contract. The Division of Police has spent or encumbered $100,000.00 through the use of grant funds from this UTC. Crime Lab personnel in the DNA section will be using these supplies to conduct DNA analysis so they can process DNA samples efficiently and cost effectively.
Bid Information: The Purchasing Office has set up a universal term contract with Promega Corp for these types of DNA lab supplies.
Promega Corp is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No.: Promega Corp. certification number CC007752, expires 12/20/2019.
Emergency Designation: Emergency legislation is requested so as to continue to receive DNA supplies in a timely manner.
FISCAL IMPACT: This legislation authorizes a total expenditure of $40,500.00 from the DNA Backlog Reduction Grant Fund for the purchase of lab supplies for the Division of Police Crime Lab from a universal term contract. There are sufficient funds available in the supply category from this grant fund.
Title
To authorize and direct the Finance and Management Director to issue a purchase order and associate all General Budget Reservations resulting from this ordinance to Promega Corp for the purchase of DNA lab supplies for the Division of Police, to authorize the expenditure of $40,500.00 from the General Government Grant Fund; and to declare an emergency. ($40,500.00)
Body
WHEREAS, the Purchasing Office has set up a universal term contract with Promega Corp for DNA lab supplies; and
WHEREAS, the Division of Police Crime Lab needs to purchase DNA lab supplies; and
WHEREAS, the Division of Police has already encumbered $100,000.00 with Promega Corp from the current UTC; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order and associate all General Budget Reservations resulting from this ordinance for DNA lab supplies in accordance with the terms and conditions of the current universal term contract with Promega Corp for the preservation of public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order and associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of DNA lab supplies from Promega Corp for the Division of Police.
SECTION 2. That the expenditure of $40,500.00, or so much thereof as may be needed, is hereby authorized in the General Grant Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon the order of the Director of Public Safety; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.