Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Bobcat Enterprises, Inc. in the amount of $44,118.79 for the purchase of a Bobcat Skid-Steer Loader per the results of bid RFQ008511. The Skid-Steer Loader is needed for snow removal and maintenance at City Hall for use by the Facilities Management Division. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Two bids were received and opened for RFQ008511 on March 15, 2018 as follows:
JD Enterprises $42,785.00
Bobcat Enterprises $44,118.79
The Finance and Management Department recommends the bid from Bobcat Enterprises as the lowest, most responsive and responsible bidder. The bid from JD Enterprises was for an alternative skid-steer loader that did not meet the specifications. The skid steer loader bid by JD Enterprises has a lower horsepower and working rating than the bid specifications and is a larger size vehicle and therefore incapable of working in tighter areas as needed.
Bobcat Enterprises, Inc., Vendor #004399
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $44,118.79 from the Special Income Tax Fund with Bobcat Enterprises, Inc. for the purchase of a Bobcat Skid-Steer Loader. Funding for this acquisition is budgeted within the Special Income Tax Fund for 2018 citywide vehicle acquisitions.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish a purchase order with Bobcat Enterprises, Inc. for the purchase of a Bobcat Skid-Steer Loader; and to authorize the appropriation and expenditure of $44,118.79 from the Special Income Tax fund. ($44,118.79)
Body
WHEREAS, the City has a need for a Bobcat Skid-Steer Loader for snow removal and maintenance at City Hall for use by the Facilities Management Division, and
WHEREAS, the Purchasing Office advertised a formal bid (RFQ008511) on March 15, 2018, and
WHEREAS, the Finance and Management Department recommends a bid award to Bobcat Enterprises, Inc. as the overall lowest, most responsive, and responsible bidder, and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish a purchase order with Bobcat Enterprises, Inc. for the purchase of a Bobcat Skid-Steer Loader for use by the Facilities Management Division; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish a purchase order with Bobcat Enterprises, Inc. for the purchase of a Bobcat Skid-Steer Loader, as follows:
Request for Quotation RFQ008511: Bobcat Enterprises, Inc., $44,118.79
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $44,118.79 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1427-2018 Legislation Template.xls
SECTION 3. That the expenditure of $44,118.79, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1427-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.