Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract modification with GeoNexus Technologies, LLC for the GeoWorx Map and GeoWorx Sync Software Support and Maintenance for the Department of Public Utilities.
The GeoWorx Software programs are utilized by the Department of Public Utilities’ agencies as a mapping and record synchronization system. The current contract provided for synchronization of up to one million records at the current rate. The initial contract included an additional charge of two thousand dollars ($2,000.00) for each additional 25,000 records above one million. Recent additions in records synchronized have increased total records to 1,542,185. The cost of the additional records is forty-two thousand dollars ($42,000.00).
This modification No. 1 to PO109510 will cover the cost of the additional storage, support, and maintenance of the increase of records. This modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and sole source procurement as GeoNexus Technologies, LLC is the sole developer of the software and will provide all licenses and support.
SUPPLIER: GeoNexus Technologies, LLC (27-1138304, DAX #002858); Expires 1/11/2020
GeoNexus Technologies, LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is ADD $42,000.00. Total contract amount including this modification is $64,679.00.
2. Reason additional funds were not foreseen: The need for additional funds related to the increase in records for annual support and maintenance services was known at the time of the original contract, but was not anticipated to be reached in the current year.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. The base software is already in use within DPU and this cost for additional records is necessary to ensure the availability of accurate and complete information for technical support, upgrades, and maintenance as necessary.
4. How cost was determined: The additional funding being requested at this time is based on the additional record costs provided for in the original contract.
FISCAL IMPACT: $42,000.00 is needed and budgeted for this service.
$22,679.00 was spent in 2017
$48,828.96 was spent in 2016
Title
To authorize the Director of Public Utilities to modify and increase a contract with GeoNexus Technologies, LLC for the GeoWorx Map and GeoWorx Sync Software Support and Maintenance for the Department of Public Utilities in accordance with relevant provisions of City Code pertaining to sole source procurement; and to authorize the expenditure of $2,562.00 from the Electricity Operating Fund, $16,296.00 from the Water Operating Fund, $18,270.00 from the Sewerage Operating Fund, and $4,872.00 from the Stormwater Operating Fund. ($42,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with GeoNexus Technologies, LLC for the GeoWorx Map and GeoWorx Sync software programs; and
WHEREAS, the Department of Public Utilities utilizes the GeoWorx Map and GeoWorx Sync software programs for operation and maintenance of utility distribution assets; and
WHEREAS, the Department of Public Utilities requires both software systems to be integrated and synchronized for enhanced mapping and operational efficiency; and
WHEREAS, the base software is already in use within DPU and this cost for additional records is necessary to ensure the availability of accurate and complete information for technical support, upgrades, and maintenance as necessary; and
WHEREAS, the Department of Public Utilities wishes to modify and increase PO109510 with GeoNexus Technologies, LLC to allow for the payment of additional records recently added to the GeoWorx Map and GeoWorx Sync, and
WHEREAS, this modification No. 1 will modify and increase the contract to provide the funds necessary for payment of the additional records, and
WHEREAS, this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and sole source procurement, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify and increase the existing contract with GeoNexus Technologies, LLC in order to provide for the synchronization of the additional records in the GeoWorx Map and GeoWorx Sync software, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract PO109510 with GeoNexus Technologies, LLC, 3005 Boardwalk Street , Suite 107, Ann Arbor, MI 48108, for the addition of records to the GeoWorx Map and GeoWorx Sync software programs in accordance with the terms and conditions on file in the office of the Director of Public Utilities. Total amount of modification No. 1 is ADD $42,000.00. Total contract amount including this modification is $64,679.00.
SECTION 2. That the expenditure of $42,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and sole source procurement.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.