Explanation
Background: This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division, to renew and modify an existing contract in accordance with the original agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, LLC. The agreement was most recently renewed by authority of ordinance 1518-2017, passed July 10, 2017. This renewal/modification will provide for annual software maintenance and support, as well as GPS/AVL service costs, vendor hosting fees, hardware installs, and software upgrades. The contract renewal will be for at a total cost of $916,593.00
Trapeze Software Group, Inc. Dba AssetWorks is the vendor who currently provides a software platform for Fleet, Fuel and GPS databases, which are interfaced with each other to provide comprehensive management, analysis, and tracking functionality. Trapeze Software Group, Inc. dba AssetWorks also provides professional services to support system upgrades and training and they are PCI compliant and manage the retail CNG fuel transactions through the fuel application. The existing contract allows for renewals to accommodate additional services as needed. Consequently, other vendors were not sought to provide these services.
The FleetFocus module/application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all fleet maintenance related data within the Division. Also, FleetFocus provides GPS real-time vehicle tracking of city-owned fleet equipment to support the daily operational requirements of city government and permit Fleet Management the ability to collect maintenance and usage data on vehicles.
It should also be noted that the GPS/AVL system and associated monitoring costs were competitively bid pursuant to Formal bid SA004040 and Trapeze Software Group, Inc. dba AssetWorks was selected as the lowest, responsive, and responsible bidder.
The Fleet Management Division neg...
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