Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for parking lot expansion at the West Side Health Center located at 2300 West Broad Street.
This project will expand the existing parking lot of the West Side Health Center at 2300 West Broad Street and will result in the creation of 78 additional parking spaces. These additional spaces will help alleviate the shortage of parking at the facility. This project will also provide for additional site lighting and security cameras to enhance facility safety features. Additionally, a new parking lot gate arm will be installed.
Formal bids were solicited and the City received three bids on May 1, 2018 as follows (0 FBE, 0 MBE):
The Righter Company $607,070.00
Gutknecht Construction Company $621,000.00
R. W. Setterlin Construction Company $641,350.00
Decker Construction Company $865,085.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, The Righter Company.
Emergency action is requested in order that the parking lot improvements may be completed before fall and potential cold weather.
The Righter Company Contract Compliance No. 31-0889208, expiration date January 19, 2020.
Fiscal Impact: This legislation authorizes an expenditure of $607,070.00 from the Neighborhood Health Center Capital Reserve Fund with The Righter Company for parking lot expansion at the West Side Health Center located at 2300 West Broad Street.
Title
To authorize the City Auditor to appropriate $607,070.00 from the unappropriated balance within the Neighborhood Health Center Capital Reserve Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with The Righter Company for the West Side Health Center Parking Lot Expansion at 2300 West Broad Street; to authorize the expenditure of $607,070.00 from the Neighborhood Health Center Capital Reserve Fund; and to declare an emergency. ($607,070.00)
Body
WHEREAS, there is an unappropriated fund balance within the Neighborhood Health Center Capital Reserve Fund sufficient for said contract; and
WHEREAS, the City of Columbus desires to expand the parking lot at 2300 West Broad Street to meet the operational needs of the West Side Health Center; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the West Side Health Parking Lot Expansion at 2300 West Broad Street; and
WHEREAS, The Righter Company was deemed the lowest, responsive, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with The Righter Company for the West Side Health Center Parking Lot Expansion at 2300 West Broad Street so that parking lot improvements can be completed before fall and potential cold weather; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $607,070.00 is appropriated in the Neighborhood Health Center Capital Reserve Fund, Fund 7784 in Object Class - 06, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with The Righter Company for the West Side Health Center Parking Lot Expansion at 2300 West Broad Street.
SECTION 3. That the expenditure of $607,070.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Neighborhood Health Center Capital Reserve Fund, Fund 7784 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.