Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with URS Corporation - Ohio for the Mound Street Booster Station Improvements Project, Capital Improvements Project No. 690459-100000, Division of Water Contract No. 2029.
Under the original agreement, URS Corporation prepared a complete set of drawings and contract documents for the demolition of the existing station and the construction of a new booster station on a proposed site adjacent to the existing booster station site. Construction is ongoing and scheduled for an October 2018 completion date.
This Contract Renewal (No. 1) is for the Operations and Maintenance (O&M) Ready process which provides for the O&M personnel to be fully informed and have the necessary information to immediately begin O&M on equipment upon turnover to the City. The Consultant’s responsibilities for the O&M ready process will include gathering all necessary O&M data and inputting data into spreadsheets/templates so that information can be imported into Department of Public Utilities’ Oracle WAM computerized maintenance management system.
This project is located in the Hilltop Community Planning Area.
1.1 Amount of additional funds to be expended: $38,727.00
Original Contract Amount: $241,985.63 (EL015129)
Renewal No. 1 (current): $ 38,727.00
Total (Orig. + Renewal No. 1) $280,712.63
1.2. Reason other procurement processes are not used:
URS Corporation is reviewing all construction submittals including operation & maintenance manuals. Their knowledge of the project and involvement since the planning stage allows for the most efficient completion of this work. This renewal was fully anticipated and explained in the original legislation under Ordinance No. 2362-2013.
1.3. How cost of renewal was determined:
A cost estimate, including labor hours, was provided by the consultant and deemed acceptable by the Division of Water.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
By completing this project, the Mound Street Booster Station will be rebuilt with new equipment including pumps, motors, and electrical equipment. This booster station is critical to meet peak demands of the Mound District area of the water distribution system. The project will incorporate measures such as energy efficient lighting to reduce the energy demand of this facility. The Hilltop Area Commission was informed of the project during the design.
3. CONTRACT COMPLIANCE INFO: 34-0939859, expires 6/1/19, Majority, DAX No. 6491.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with URS Corporation - Ohio for the Mound Street Booster Station Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $38,727.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($38,727.00)
Body
WHEREAS, Contract No. EL015129 was authorized by Ordinance No. 2362-2013, passed November 11, 2013, was executed on December 12, 2013, and approved by the City Attorney on December 17, 2013, for the Mound Street Booster Station Improvements Project; and
WHEREAS, Contract Renewal No. 1 (current) is needed to establish funding for the Operations and Maintenance (O&M) Ready process; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with URS Corporation - Ohio for the Mound Street Booster Station Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with URS Corporation - Ohio, for the Mound Street Booster Station Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with URS Corporation - Ohio (FID# 34-0939859) for the Mound Street Booster Station Improvements Project, in an amount up to $38,727.00.
SECTION 2. That this Renewal is in compliance with Section 329 of Columbus City Codes, 1959.
SECTION 3. That the transfer of $38,727.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6009 - Water Build America Bonds Fund, per the account codes in the attachment to this ordinance.
Project No. | Project Name | Current Authority | Revised Authority | Change
P452501-100001 (carryover) | GIS Prof. Svcs. Agree. | $52 | $1 | -$51
P690537-100001 (carryover) | Westgate E. Tank Dem. | $0 | $40,179 | +$40,179 (establish authority to match cash)
P690537-100001 (carryover) | Westgate E. Tank Dem. | $40,179 | $1,503 | -$38,676
P690459-100000 (carryover) | Mound St. B.S. Imp's | $0 | $38,727 | +$38,727
SECTION 5. That the expenditure of $38,727.00 or so much thereof as may be needed, is hereby authorized in Fund 6009 - Water Build America Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.