Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase absorbent materials and spill containment products with Applied Industrial Technologies. The contract is for city wide use for spill containment. Absorbent pads, granular materials, mats, and spill-proof pallets are used by Fleet Management, Public Utilities, and Public Service to keep work areas safe and clean. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 10, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008781). Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Applied Industrial Technologies, CC# 006401, expires June 29, 2019, Item Categories 1 thru 7, $1.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase absorbent materials and spill containment products with Applied Industrial Technologies; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the Absorbent Materials and Spill Containment Products UTC will provide for the purchase of absorbent pads, granular materials, mats, and spill-proof pallets used to keep work areas safe and clean.; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 10, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary to enter into the a Universal Term Contract for the option to purchase absorbent materials, and spill containment products, after the earliest period allowed by law; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase absorbent materials and spill containment products in accordance with Request for Quotation RFQ008781 for a term of approximately two years, expiring May 31, 2020, with the option to renew for one (1) additional year as follows:
Applied Industrial Technologies, Item Categories 1 thru 7, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.