Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for two Division of Water projects:
1. Mound District Booster Station Discharge Line - CIP 690451-100001, Contract 2107, Planning Area: Hilltop
2. Hap Cremean Water Plant (HCWP) Wash Water Tank Interior & Exterior Coating - CIP 690512-100000, Contract 2020, Planning Area: N/A
1.1. Amount of additional funds to be expended: $459,739.32
Original Agreement Amount: $ 703,605.73 (PO086774 & PO086782)
Modification 1: $ 456,172.16 (PO111675)
Modification 2 (current): $ 459,739.32
Total (Orig. + Mods 1-2) $1,159,777.89
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 2225-2017, as well as Modification No. 1 under Ordinance No. 0475-2018.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms would provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting DLZ Ohio, Inc. was explained in Ordinance No. 2225-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc., reviewed by the Division of Water, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Mound District Booster Station 20-Inch Discharge Line: The purpose of the project is to provide transmission main improvements to accommodate the increased pumping capacity associated with the new Mound district water booster station. These improvements were recommended in the Division of Water’s Distribution System Master Plan to meet projected future water demands in the area. The Neighborhood Liaison(s) was contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
HCWP Wash Water Tank Interior & Exterior Coating: This wash water storage tank provides water for the filters backwashing operation at HCWP. The storage tank was installed in 1989, and regular tank inspections indicate routine interior & exterior coating is required. These improvements will contribute to reliable water treatment plant operations for the supply of safe drinking water.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 1/13/19 | DAX Vendor No. 4939.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund is necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc., for two Division of Water projects; to authorize a transfer and expenditure up to $459,739.32 within the Water General Obligations Voted Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($459,739.32)
Body
WHEREAS, original contract numbers PO086774 & PO086782, for a grand total of $703,605.73 were authorized by Ordinance No. 2225-2017, passed September 18, 2017, were executed on October 19, 2017, and was approved by the City Attorney on October 23, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Water projects; and
WHEREAS, Modification No. 1, identified as Contract No PO111675 was authorized by Ordinance No. 0475-2018, passed March 5, 2018, was executed April 10, 2018, and signed by the City Attorney on April 11, 2018; and
WHEREAS, Modification No. 2 is needed to provide Construction Administration and Inspection Services for two Division of Water projects: Mound District Booster Station Discharge Line and Hap Cremean Water Plant (HCWP) Wash Water Tank Interior & Exterior Coating; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Division of Water’s Mound District Booster Station Discharge Line and HCWP Wash Water Tank Interior & Exterior Coating Projects, with DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc.; for the Division of Water’s Mound District Booster Station Discharge Line and HCWP Wash Water Tank Interior & Exterior Coating Projects, for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229 (FID# 31-1268980); in the amount of $459,739.32 for the Division of Water’s Mound District Booster Station Discharge Line and HCWP Wash Water Tank Interior & Exterior Coating Projects; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water.
SECTION 2. That this contract modification is in compliance with Section 329 of Columbus City Codes, 1959.
SECTION 3. That the transfer of $99,875.58 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already cash balance of $3M in CIP 690451-100001).
SECTION 4. That the 2018 Capital Improvements Budget is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690506-100002 (carryover) | Reservoir Pollution Reduction - Twin Bridges | $142,434 | $42,558 | -$99,876
P690512-100000 (carryover) | HCWP Wash Water Tank Coating | $512,900 | $612,776 | +$99,876
SECTION 5. That the expenditure of $459,739.32 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.