Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement that will be established through ordinance no. 1194-2018, passed May 14, 2018, for Cisco SmartNet maintenance services to support citywide metronet hardware. Establishing the General Budget Reservations will provide Cisco hardware maintenance support for the City's metronet for a one (1) year term period of July 1, 2018 through June 30, 2019, at a cost of $423,038.00. The contract was most recently renewed under the authority of ordinance no. 1361-2017, passed by City Council June 5, 2017 through PO073328.
The metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, and geographic information systems (GIS).
EMERGENCY:
Emergency designation is requested to establish a purchase order at the earliest possible date and to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
FISCAL IMPACT:
In the years 2016 and 2017, $397,864.09 and $442,554.24 were expended respectively by the Department of Technology, for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2018) in the amount of $423,038.00 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated; F.I.D#/C.C#: 36-3941419; Exp. Date: 02/01/2020
(DAX vendor#: 007308)
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