Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermal Image Cameras with All-American Fire Equipment, Inc. The Public Safety Department, Division of Fire is the sole user for thermal imagers. The thermal image cameras, truck mounted charges and associated hardware & software are used during firefighting and hazardous material operations. The term of the proposed option contract would be approximately two years, expiring May 31, 2020 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008179). Seventy-one (71) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
All-American Fire Equipment, Vendor Account ID # 005226 expires 2/23/2020, All Items, $1.00
Total Estimated Annual Expenditure: $162,000, The Public Safety Department, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the funds are needed immediately to purchase this important equipment so as to allow these Thermal Image Cameras to be placed in service as soon as possible so fire fighting services can continue without interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized fr...
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