Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Parker Motors and Chelsea PTO Parts with Excenture Business Solutions. The Division of Fleet Management is the primary user for Parker Motors and Chelsea PTO Parts. Parker Motors and Chelsea PTO Parts are used to repair City vehicles. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 7, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009118). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Excenture Business Solutions, CC# 011470 expires 10/31/2020, Items 1-7, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Parker Motors and Chelsea PTO Parts with Excenture Business Solutions; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978. ($...
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